Court Operations Associate (criminal Clerk) (multiple Positions!)

Court Operations Associate (Criminal Clerk) (Multiple Positions!)

This recruitment will be used to fill multiple positions. Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Benton County Circuit Court in Corvallis, Oregon, is hiring two Criminal Clerks (Court Operations Associates) to join our team in the Criminal Unit.

In this role, you will start new criminal cases in the electronic case management system. You will prepare a variety of documents and route them to court staff for use during court sessions. You will review documents filed with the court for completeness before routing them for further review. You will schedule court appearances and notify parties and attorneys of the court dates. You will also arrange for court interpreters to appear in court as needed. The support you provide will be in person, over the phone, and in writing.

Additionally, you will process set aside motions for criminal and violation cases. You will draft orders, track pending motions, and coordinate with the calendaring unit to schedule hearings for contested set aside motions. You will also process signed orders and provide copies to defendants, attorneys, the District Attorney, and law enforcement agencies.

You will spend part of your time attending monthly staff meetings, updating a desk manual, and providing coverage for other Criminal Unit staff as needed. You may be asked to appear in court to provide testimony during court proceedings.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• Address the cover letter "To the Hiring Manager."
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
• OR
• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications (These must be evident in your resume or work history.)

The qualified candidates must have a high school diploma or equivalent.

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications (These must be verifiable.)

None.

Requested Skills and Attributes (These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks independently within established guidelines with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience explaining processes, procedures, or policies.
• Experience reviewing documents for accuracy and completeness.

Working Conditions

• These are full-time positions, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. These positions are eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
• These positions frequently interact with defendants accused of serious crimes and with litigants who may be under extreme emotional distress.
• The work is subject to deadlines and occasionally occurs in a high-volume, fast-paced environment.
• Long periods of sitting or standing while working at a computer.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
• The qualified candidates must obtain and maintain Law Enforcement Data System (LEDS) certification. Eligibility requirements for obtaining LEDS certification are available here.

Additional Information

Criminal Background Check: You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks: By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility: OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies: Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination: OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans' or Oregon National Guard Preference: Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations: Because of OJD's role in providing