Business Registration Specialist - Business Tax Services

Business Registration Specialist- Business Tax Services

The Specialist supports the Business Tax Services Division by researching, reviewing, registering, and processing gross production registrations, business registrations, and sales tax exemption applications and renewals submitted electronically, by paper applications, and written requests. The Specialist will be in contact with taxpayers during the registration process.

The Specialist is also involved in coordinating with other divisions of the Oklahoma Tax Commission for business compliance, issuance of permits and licenses, as well as bonding reviews and requests for information and other business requests and research.

The functions performed by employees in this job family will vary by level, but may include the following:

• Researches, reviews, registers, and processes business registration and gross production applications and renewals submitted electronically and through other means.
• Reviews for bonding requirements, as well as documentation needed from other state agencies.
• Prepares business permits, cab cards, and other appropriate taxpayer notifications for business registration submissions those registered, held, or denied.
• Prepares sales tax exemption permits and appropriate taxpayer notifications for exemption registration submissions.
• Prepares memos and taxpayer correspondence in a manner sufficient to convey procedures, laws, and regulations.
• Assists taxpayers, legal representatives, internal and external personnel in a professional manner by email, telephone, and in person.
• Completes assigned work items in order to meet section production and accuracy standards.
• Resolves complex and non-complex business tax issues using proper resources to find solutions and responds in a timely manner.
• Reviews financial records and other business records; identifies deficiencies; provides advice on requirements for compliance with existing laws, policies, and standards.
• Performs special investigations as assigned.
• Other duties as assigned.

Knowledge of generally accepted accounting principles and practices; analytical principles; modern office methods and procedures, including computer technology related to accounting systems.

Skills in attention to detail; interpersonal skills; written & verbal communication; active listening; exceptional attention to detail.

Ability to review and analyze accounting records and business practices; prepare reports and recommendations; establish and maintain effective working relationships with others; communicate effectively.

Education and experience requirements at this level consist of a bachelor's degree in accounting, finance, business, or public administration, or closely related field. Each year of relevant experience may be substituted for each year of required education. Preference may be given to candidates who have completed a CPA certification or have a background in business taxes.

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator, and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk, and reach. Duties are normally performed in an office environment with a moderate noise level. No travel is required. Oklahoma Tax Commission's normal work hours are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency. Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work both on-site and telework at an off-site location, generally in the applicant's home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

All offers of employment will be contingent upon successful completion of a fingerprint-based background check, reference check, and federal and state tax compliance check.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.