Marketing Assistant

Marketing, Publicity And Sales Assistant

Since the University's founding in 1891, Stanford University Press has been a publisher of creative and sophisticated scholarship. We seek a highly motivated Marketing, Publicity and Sales Assistant, supporting our mission to publish books that endure, about ideas that matter. Reporting to the Marketing & Sales Director, you will provide administrative support and aid in the creation and distribution of marketing materials for Stanford's acclaimed scholarly and trade publications in the humanities and social sciences.

This is a 100% FTE, continuing position, based in our Redwood City, CA office.

Job Purpose: Provide routine administrative or operational support working from detailed instructions.

Core Duties:

• Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
• Disseminate routine communications such as memos, notices, emails, and letters.
• Coordinate and communicate with internal and external stakeholders on marketing, publicity, and sales efforts
• Create and distribute routine marketing materials including book flyers and digital marketing communications
• Support team members on marketing, publicity, and sales campaigns and projects
• Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
• General administration responsibilities, including: database maintenance, book mailings, and other departmental organizational tasks
• Prepare materials and shipments for 10-20 conference exhibits per year
• Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed.
• Review invoices for accuracy, and initiate purchase requisitions.
• Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
• Compile, format, and post website content; make routine edits to web pages.
• May make travel arrangements as directed in compliance with unit, university, and sponsor policies.
• Create and maintain files and filing systems.
• Setup office spaces and/or support coordination of basic office moves.
• May provide guidance to temporary and student employees on routine matters.

Minimum Requirements: Education & Experience: High school diploma or equivalent. Knowledge, Skills and Abilities: Basic computer skills and demonstrated experience with office software and email applications. Previous familiarity with Adobe Creative Suite (including InDesign) a plus, but not required. Previous familiarity with the Marigold MyEmma platform a plus, but not required. Previous familiarity with Dreamweaver a plus, but not required. Ability to follow through and complete assigned tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Certifications and Licenses: None. Physical Requirements: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

The expected pay range for this position is $24.93 to $26.50 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.