Human Resources Administrator

Human Resources Administrator

The Department of Medicine (DOM) Operations team at Stanford University is seeking a full-time Human Resources Administrator (HRA), under the supervision of a Sr. HR Administrator, to join our Human Resources (HR) Transactions team in a shared effort to provide the best possible customer experience to our staff and faculty. The entire DOM Human Resources unit oversees day-to-day HR services for over 1,900 employees in 16 divisions and a central operations group. We are the first line of contact for employees, supervisors, and leadership within our department. Our HR team is committed to building a culture of improvement, integrity, inclusivity, and community.

The HRA will serve as a resource on human resources policies and procedures for assigned divisions and will support multiple facets of HR-related matters including recruitment, time and leave administration, onboarding and exit processes, worker's compensation and disability leaves, academic staff-research appointments (and related employment visa processing), and HCM data entry (hires, job changes, terminations).

The ideal candidate will be able to work effectively and cooperatively in a fast-paced setting that requires the HRA to prioritize tasks in order to meet various concurrent deadlines. To be successful in the role, the candidate will have strong communication skills, both oral and written, be able to think analytically and have exceptional attention to detail.

The University is preparing to launch Oracle Fusion Cloud HCM in January 2026 as our new HR and payroll system. The HRA is expected to participate in all required training and upon being trained, assist our managers and employees with navigation in the new system, as well as facilitate HR and payroll actions effectively and timely.

The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients. We welcome you to consider a career in our department!

This position is eligible for a flexible work arrangement (hybrid or remote) with the ability to work on-site at the Stanford, California region on a regular monthly rotation, for training and events, and as needed on short notice.

Duties include:

• Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.
• Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers' compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.
• Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications, and related activities.
• Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
• Maintain personnel and human resources-related files.
• Maintain consistency with and support Stanford HR policies, procedures, and requirements, and applicable local, state, and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

Minimum Requirements:

Education & Experience: Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Strong attention to detail and accuracy
• Ability to learn and apply general human resources policies using problem solving skills
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion
• Ability to consistently follow through with projects and assignments and meet deadlines
• Excellent oral and written communication skills
• Strong and effective interpersonal and customer service skills
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint)
• Familiarity with human resources management systems, such as Oracle HCM and time/leave systems
• Experience using email and internet
• Basic ELR experience preferred

Certifications and Licenses: aPHR or SHRM-CP/PHR preferred

Physical Requirements:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork
• Rarely kneel/crawl, operate foot and/or hand controls

Working Conditions: Travel on campus to schools/units, out of town.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

The expected pay range for this position is $31.48 to $40.00 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources.

Stanford is an equal employment opportunity and affirmative action employer. All qualified