Administrative Associate, Faculty Support Services

Administrative Associate

The Graduate School of Education is seeking a full-time Administrative Associate to provide detailed, diversified support for GSE faculty, research initiatives, and affiliated programs. This role supports faculty effectiveness by coordinating complex academic, research, and operational activities; maintaining accurate records and systems; and ensuring that projects progress in alignment with established timelines, policies, and institutional standards.

Note: This is a 1-year fixed term position that may be renewed subject to funding and operational need. Interested applicants should include a resume and cover letter describing why they are interested in this position at this stage in their career.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

The Stanford Graduate School of Education (GSE) is dedicated to solving education's greatest challenges. Together, we envision a world where all learners are prepared to thrive in a dynamic future. Through rigorous research, model training programs and partnerships with educators worldwide, we're pursuing equitable, accessible, and effective learning for all. The GSE is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 270 staff, 14,000 alumni and countless individuals from the local and global communities that we work with and impact.

At the Administrative Associate 3 level with the Graduate School of Education, incumbents are expected to manage complex and evolving workloads, set priorities thoughtfully, and make day-to-day decisions that support faculty/program effectiveness and operational continuity. Work is performed with limited supervision, requiring sound judgement in assessing urgency, anticipating needs, and resolving routine issues independently while escalating more complex or sensitive matters as appropriate.

Given the nature of work, Administrative Associates regularly handle sensitive academic, research, or operational information and are expected to exercise discretion and maintain confidentiality at all times. The role also requires professionalism in communication and interaction with faculty, colleagues, and external partners.

Administrative Associates are active contributors to a collaborative team environment and are expected to engage constructively with peers, share knowledge, and support continuous improvement of administrative practices. The role requires an understanding of how individual responsibilities connect to faculty and student success, research quality, and the broader mission of the Graduate School of Education, and it is carried out with a strong sense of accountability, reliability, and service.

Core duties include:

• Faculty and Academic Support
• Project Coordination and Administrative Operations
• Communications and Information Management
• Meetings, Events, and Convenings
• Research, Analysis, and Reporting Support
• Financial and Operational Administration

Minimum education and experience requirements include: High school diploma and four years of administrative experience (Bachelor's Degree preferred) or a combination of education and relevant experience. Excellent communication skills (verbal and written) are a requirement. Very strong interpersonal skills and a customer-service orientation. Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Exceptional organizational skills and attention to detail. Demonstrated success in following through and completing projects. Ability to take initiative and ownership of projects, while still being open to new and creative solutions. Advanced computer skills with a working knowledge of applications such as Excel, Word, PowerPoint, Project Management Software. Ability to routinely and independently exercise sound judgment in making decisions.

Physical requirements include: Constantly perform desk-based computer tasks. Frequent sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weight up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $24.62 - $39.46 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Specifics about the rewards package for this position may be discussed during the hiring process.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow
• A caring culture
• A healthier you
• Discovery and fun
• Envidable resources

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.