International HR & Training Assistant

International HR & Training Assistant

The International HR & Training Assistant supports the Human Resources Department with a strong focus on HR Training Organisation & Monitoring, Routine HR Admin. & Communication Support, Time & Absence Management, Reception & Event Organisation. The role also trains the apprentices in 1st year.

Tasks

HR Training Organisation & Monitoring

• Organize and coordinate onsite and international training sessions (scheduling, logistics, materials, communication)
• Monitor and maintain the initial training program for Swiss and international employees
• Organize and monitor compliance trainings across regions
• Administer e-learning platforms (GO1/eQMS) (course assignments, tracking, reporting)
• Maintain training records and ensure compliance with internal and regulatory requirements
• Coordinate with internal trainers and external vendors

Routine HR Administration & Communication Support

• Prepare IT Access Management and other forms
• Prepare onboarding materials for new hires, send out employee birthday gifts
• Maintain and update evacuation drill lists
• Track Annual performance review process
• Publish job advertisements and other communications on LinkedIn
• Support HR publications and updates on SharePoint (i.e. organizational chart)
• Prepare and distribute HR communications across international teams

Time & Absence Management

• User and Badge management
• Support HR Specialists in monthly lock the months.
• Enter routine corrections i.e. enter public holidays
• Conduct Mobatime training for new hires

Reception & Event Organisation

• Welcome visitors, assure proper registration and badge
• Ensure phone call reception of main line
• Organize Apéros and employee events and hospitality arrangements for visitors (i.e. hotel bookings)
• Ensures proper handling of HR Invoices, POs and supplier management

Training of Apprentice (1st year)

• Plan apprentice tasks, supervise performance and development.

Requirements and Skills

• Completed commercial apprenticeship or equivalent qualification in HR and training administration
• Initial experience in HR, training coordination, or administration is an advantage
• Experience in an international or multicultural environment is a plus
• Experience in train apprentices
• Familiarity with HR systems and e-learning platforms is beneficial
• Proficient in MS Office (Excel, Word, PowerPoint)
• Strong organizational and coordination skills, Ability to manage multiple tasks
• High attention to detail and accuracy
• Excellent communication and interpersonal skills
• Discretion and confidentiality in handling sensitive information
• Languages: Fluent in English and German or French; additional languages are a plus