Finance Admin Support

Spread Your Wings

Job Title: Finance Admin Support

Reports To: Accounting Manager

Summary: The Finance Admin Support (FAS) position is an essential member of the Finance Department, assisting in the oversight and management of the company's fiscal responsibilities. Under the general supervision of the Accounting Manager, the FAS collaborates with other departments and personnel to ensure accurate bookkeeping, payroll processing, and general fiscal tasks are performed at a high level of quality. The FAS will be expected to provide excellent customer service to others while paying attention to fine details to monitor critical data entries and tasks associated with the department. In addition to general office and finance skills, specific experience with bookkeeping, accounting, AP/AR, data entry, billing, and other office tasks are essential skill sets required for this position. This role is ideal for someone who is naturally organized, has strong math and logic skills, and enjoys working with numbers and processes.

Qualifications:

• 2+ years bookkeeping/accounting experience (A/R, A/P, reconciliations)
• Minimum of 60+WPM
• MS Excel skills above intermediate level (lookups, pivot tables, formulas, not just data entry)
• Extensive experience with accounting software (QuickBooks-a plus-, or similar)
• Strong attention to detail, accuracy, and organizational skills
• Self-disciplined and dependable by nature – able to work autonomously and provide positive results on assigned tasks and meet deadlines
• Good communication and documentation skills

Benefits:

• Salary: Competitive, based on experience ($68,640.00 to $72,800.00)
• Exempt Status: No overtime; general schedule is M-F (8:30-5:30pm) but may require occasional evening and/or weekend work time
• Medical/Dental/Vision Plans
• Paid time off (40 accrued hours per year available after 90-day period)
• Sick time (40 accrued hours per year after 90-day period)

Responsibilities:

• Support Accounts Receivable (A/R), Accounts Payable (A/P), Bank Reconciliations, and assist with other accounting and finance tasks for multiple companies
• Manage and process A/P (vendor bills, refunds, expense reimbursements)
• Manage and process A/R (customer payments, credit memos, reconciliations)
• Perform monthly bank and credit card reconciliations with high accuracy
• Maintain accurate records of financial transactions in QB software
• Assist with month-end close, and financial analysis
• Support data entry and cleanup in accounting and QB systems
• Collaborating with the Accounting Manager on special projects and process improvements
• Responsible for reconciliation of payroll tax deposits, filing payroll forms with the Internal Revenue Services & Franchise Tax Board
• Responsible for registering new payroll clients with EFTPS & EDD
• Responsible for keeping client(s) book up to date and classified
• Perform office duties; scanning, shredding, answering light-medium phone calls, text, chats, video meets (camera ready), check mail and making office deposits
• Sending out invoices and receiving payments (via email and/or mailing-check and credit card)
• Assist Accounting Manager with incorporation set-up
• Perform A/P and A/R duties and well as reconciliation schedules
• Entering vendor invoices, receive and pay bills in a timely manner
• Matching invoices and receipts to cleared transactions
• Renewing business license for all companies / locations
• Staying compliant with the Secretary of State for all companies / locations