HR Coordinator For Academic Affairs

Human Resources Coordinator for Academic Affairs

The Human Resources Coordinator for Academic Affairs serves as a liaison for the USC Upstate Provost's Office and with the USC Upstate Human Resources office as well as the College Deans and Department Chairs to ensure timely and accurate support for academic units at USC Upstate, in accordance with the Academic Affairs policies, Faculty Manual, Human Resources policies and procedures, and state and federal regulations.

- Coordinates with and advises Deans and Department Chairs on faculty recruitment efforts that are timely, competitive, cost-effective, and accessible; Coordinates faculty new FTE requests for posting with USC Upstate Human Resources office. Liaises with the USC Upstate Human Resources Office and Office of International Services to ensure compliance with all university policies and state/federal laws; Coordinates placement for required advertisements for full-time positions and maintains necessary records; Assists new faculty with hiring procedures, onboarding, and orientation; Plans and leads trainings and workshops annually for administrators, search committee members, and administrative staff on faculty search processes. Coordinates departmental adjunct posting/advertisements with USC Upstate Human Resources office for placement on HR Employment webpage for faculty.

- Responsible for tracking and processing all faculty human resources actions, including appointments, reappointments, sabbaticals, modified duties, and other related actions; Creates offer letters, initiates faculty FTE hiring proposals for those reporting to the Provost and all forms of appointment-related extra compensation for faculty to include supplements; Reviews and processes all other HR actions initiated by departments, such as: o Faculty FTE hiring proposals o Adjunct hiring proposals o Faculty Overloads o Administrative Salary Adjustments o Special Assignment Pay o Temporary Salary Adjustment o Internal and external duals o Summer pay Initiates and/or approves all temporary hiring activities in Academic Affairs Administration; Resolves and troubleshoots issues with faculty pay; Plans and leads trainings 2-3 times per year on Adjunct hiring and coordinates additional sessions when major changes in policies and/or procedures necessitate training; Maintains proficiency in PeopleSoft and PeopleAdmin as a user and as a main contact for support. Responsible for keeping accurate records of the faculty ranks for use by Deans, Chairs, and other administrators including review scheduling and tracking (annual, peer, promotion/tenure, and post-tenure), rank, salary, status, teaching load, and leave; Collects and reviews the full-time and part-time rosters for all departments to check for compliance and equity; Provides reports as needed to the Provost, faculty committees and the Faculty Senate. Maintains accurate and up-to-date faculty credential records in accordance with the rules and regulations of SACSCOC accreditation standards; works with departments to ensure compliance.