Sales Site Inspection Coordinator - Signia By Hilton Indianapolis

Sales Site Coordinator

Exciting news from Hilton as they expand their Signia by Hilton Portfolio with the upcoming launch of Signia by Hilton Indianapolis in the Fall of 2026. This 800-room property will serve as a cornerstone hotel connected to the Indiana Convention Center. An opportunity awaits as the pre-opening sales team is on the lookout for a Sales Site Coordinator to join their vibrant team. Join this dynamic opportunity and be part of something extraordinary.

Pre-Opening offices are based out of Pan Am Plaza in Indianapolis. Will be on property once hotel offices are open

What will I be doing?

This position coordinates and executes group sales site visits for the Signia by Hilton Indianapolis property consisting of nearly 100,000 square feet of meeting space and 800 guest rooms. This position works in conjunction with the Operations Teams and Sales Managers to ensure a flawless execution of each inspection.

• Coordinate projects and activities. This may involve attending meetings, researching companies/clients and acting upon assigned duties to coordinate the assigned project.
• Maintain communication with departments involved in the assigned project/activity.
• Site inspection must be managed from start to finish. Ability to multi-task is key.
• Clerical work as assigned – Create Reservations, Purchase VIP gifts, Assign Transportation, Requests, Distribute Calendar Invites to Appropriate Personnel & Vendor Relations
• Negotiate costs associated with vendors, daily correspondence on behalf of the department, use of email system to deliver and accept emails, use of various Microsoft software to implement projects as related to each site visit
• Create banquet event orders within Delphi and distribute appropriately
• Partner with in-house vendors

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the Director of Sales and Director of Food and Beverage based upon the particular requirements of the company.

• Attend all mandatory meetings
• Maintain an organized environment
• Maintain an appropriate par of client gifts
• Maintain a good working relationship with other departments, employees, and guests.
• Research companies coming in to site to better understand needs of group
• Research competing hotels to better understand competitive set
• Collaborate with Director of Food and Beverage to comprise menu for site visits

What are we looking for?

• Minimum of 1+ year of sales experience in a support role within a hotel sales or operations department
• Experience with Delphi FDC or similar event management systems preferred
• Proficiency in Microsoft Office required
• Understanding of the group client site inspection process within a large-scale convention hotel environment preferred
• Previous sales management experience in a smaller-scale hotel, with a desire to transition into a large convention ("big box") setting, is a plus
• Highly organized and detail-oriented, with strong time management skills
• Ability to quickly learn and adapt to new systems and software as needed

The Benefits – Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as:

• Access to pay when you need it through DailyPay
• Medical insurance coverage – for you and your family
• Mental health resources including Employee Assistance Program
• Best-in-class paid time off (PTO)
• Go Hilton travel program: 100 nights of discounted travel
• Parental leave to support new parents
• Debt-free education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications*
• 401K plan and company match to help save for your retirement
• Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
• Career growth and development
• Team Member Resource Groups
• Recognition and rewards programs