Accounting Specialist - Services

Accounting Specialist - Services

The Accounting Specialist - Services is responsible for processing a variety of internal invoices, ensuring timely vendor payments, and responding to vendor queries while maintaining accurate financial records. This role requires liaising with different departments to secure necessary approvals, assisting with audits, and reconciling vendor statements to ensure financial accuracy and compliance. The specialist must efficiently manage a heavy workload, demonstrating strong organizational skills and attention to detail to meet all deadlines.

Processing internal invoices, related to: Purchase invoices, partner invoices, customer refunds, customer related sales orders

Responding to all queries regarding vendor issues and payment updates

Assist with audits – including: Audit Customer Statement of Work to ensure accurate customer billing and/or Audit invoices subject to use tax and allocate to appropriate division

Making sure that the vendors receive payments within terms after completing any internal confirmations that may be required

Liaising with various departments within SHI to ensure proper approval are received prior to invoice payment processing

Potential to maintain various Miscellaneous GL cost spreadsheet

Reconciling vendor statements

Multitasking while handling a fairly heavy workload, and be very organized in order to meet all the deadlines

Assisting with month-end journal entries.

Behaviors and competencies include:

• Attention to Detail: Can identify errors or inconsistencies in work and make necessary corrections.
• Analytical Thinking: Can apply critical thinking to analyze data, identify patterns, and make basic inferences.
• Financial Awareness: Can analyze and interpret financial reports.
• Data Analysis: Can identify patterns and trends in data, propose hypotheses, and use statistical techniques to test them.
• Documentation: Can independently create and update documentation, ensuring accuracy and consistency, and can identify gaps or areas needing clarification.
• Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management.
• Problem-Solving: Can identify problems, propose solutions, and take action to resolve them without explicit instructions.
• Communication: Can effectively communicate complex ideas and information, and can adapt communication style to the audience.
• Ethics: Can identify ethical dilemmas, propose solutions, and take action to uphold ethical standards without explicit instructions.
• Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities.

Skill level requirements include:

• Ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently - Intermediate

Other requirements include:

• Completed Associate's Degree or relevant work experience required
• 1-3 years of experience in a similar role

The base salary range for this position is $40,000 - $51,000. The estimated on-target earnings, or OTE, which includes a base salary and bonus/commissions, are $44,000 - $55,000. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

Equal Employment Opportunity – M/F/Disability/Protected Veteran Status