Department Support Specialist I

Office Administration Coordinator

Overseer Office Administration: Assist in coordinating and managing office administrative procedures, contributing to the implementation of new processes and regular reviews to enhance operational efficiency.

Supply Management: Assist in managing warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.

General Inquiries and Record Maintenance: Handle general inquiries, verify service providers' invoices, and maintain accurate and up-to-date records.

Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).

Job Requirements

Education: Degree in Business Administration, Operations Management, or a related field.

Experience: 0-2 years of experience in an administrative or operational support role within a fast-paced environment.

Strong organizational and project management skills with attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and reporting tools; knowledge of SQL is a strong plus.

Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.

Ability to work independently and collaboratively as part of a team.

Commitment to maintaining high standards of ethics, integrity, and professionalism.