Administrative Support Specialist (active TOP Secret Clearance Required)

Administrative Support Specialist

Great Hill Solutions, LLC is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan.

Great Hill is seeking an Administrative Support Specialist in Washington, D.C. in support of the Department of State.

Roles and responsibilities include, but are not limited to:

• Public Contact Work to include, but not limited to:
• Receive visitors. Receive, schedule, and make proper disposition of telephone calls coming into the office.
• Maintain the schedule for the Director, arranging, referring to other officials, or rescheduling appointments as deemed necessary. Works with the Deputy Director to request preparation of background briefing materials in support of these calls.
• Make travel arrangements, including airline and hotel reservations. Organize passports, visas, and travel advances, as necessary. Complete eCC requests. Upon return, prepare and submit travel vouchers.
• Pre-clear and escort visitors, including senior foreign officials, to and from the office.
• Assist with scheduling meetings and making logistical arrangements for visiting U.S. officials.
• Arrange meetings, including by reserving meeting rooms, setting up telephone and video conferences, preparing tent cards, and facilitating catering.
• Arrange for the delivery and receipt of mail and supplies.
• Coordinate all in-office work by third parties.
• Attend office and bureau staff and other meetings as required by either the Director or Deputy Director.
• Mail, Correspondence, and Reports

Basic qualifications:

• Associate's Degree and four years' experience in an office management, administrative support, or executive assistant position or similar role
• Office management experience.
• Working knowledge of computers and general administrative practices.
• The work described herein is primarily sedentary, performed in an office setting. There are no unusual physical demands.
• Ability to solve problems and encourage consistent, solid performance.
• English language (written and spoken) communications skills.
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work and work well in a multi-cultural team environment.
• Strong organizational, communication, interpersonal, and computer skills.
• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision
• Active Top Secret clearance

Equal Opportunity Statement: Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.