Support Officer (HR & Admin)

Human Resources And Admin & Facilities Management

Key Areas Of Accountability: Human Resources (50%)

Engage in recruitment, pay and compensation and training and development. Ensure that the recruitment cycle is followed properly with zero interference and correct documentation according to SCI policies and standards. Provide advice and assistance to Hiring Managers on appropriate recruitment processes, interview plans and the organisation of mixed-gender interview panels. Organise test processes and/or chair interview panels. Conduct reference/background checks, prepare Offer Letters and Employment Contracts in line with established procedures. Ensure proper and timely vetting and background check of new employees, volunteers, casual workers. Process recruitment with high level of accuracy and transparency and share the correct documents with the Country Office for review and approvals. Support the organisation of group inductions for new joiners on mandatory topics including the Code of Conduct, Child Safeguarding and Fraud Awareness. Deliver inductions to new staff and refreshers on SCI policies and systems. Follow up of mandatory trainings and induction with the new joiners and promoted staff. Prepare and track payroll changes and update payroll trackers and follow up with staff on submission and approval of timesheet. Track staff benefits and allowances and ensure they are managed in the monthly payroll and necessary adjustments are made. Prepare staff reports and maintain active list of staff as required. Provide support on response to audit queries and work closely with office. Provide support on partners capacity assessments and capacity building in the field offices.

Key Areas Of Accountability: Admin & Facilities Management (50%)

Provide appropriate support and direction to cleaners so that all office, kitchen/meal room and guesthouse spaces are clean, welcoming and representative of Save the Children's standards. Ensure that the office has the appropriate amount of furniture to accommodate staff needs including necessary preparation for heating and cooling system in winter and summer. Purchase stationary and cleaning items for the office. Maintain stockroom for stationary and cleaning items, recording what comes in and what comes out. Ensure that accommodation is booked upon receipt of an approved TAR and flight ticket for inbound visitors. Ensure that accommodation and all other visitor-related costs are charged to the correct budget codes. In instances where colleagues are travelling to other cities, provide support for flight booking and accommodation in collaboration with CO. Ensure that all TARs are filed and securely stored. Provide support to the organisation of large trainings, gatherings or workshops where required. Perform any other administrative activities in the field office including repair and maintenance services for facilities.

Behaviours (Values in Practice)

Accountability: holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition: sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same widely shares their personal vision for Save the Children, engages and motivates others future orientated, thinks strategically and on a global scale.

Collaboration: builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to.

Creativity: develops and encourages new and innovative solutions willing to take disciplined risks.

Integrity: honest, encourages openness and transparency; demonstrates highest levels of integrity.

Qualifications

Undergraduate degree in relevant field

Experience and Skills

Essential: 3 years of HR and Administration and Support experience preferably with INGOs. Good communication and interpersonal skills Ability to work as a team player Organized and with keen eye to details and accuracy Ability to keep sensitive information confidential Fluent in Pashto and/or Dari with skills in English Good self-starter with effective time management skills and high levels of organisation Strong skills in coordinating and collaborating with others Positive, solution-driven, respectful and with a 'can-do' attitude IT skills (e.g. Word, Excel, PowerPoint)

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.