Office Coordinator - Field Services

Office Coordinator

Take your next step with Saulsbury Industries!

Location: Williston, North Dakota

Type: Full Time - In Person

The Office Coordinator will help with operations in all areas of the office. Maintaining electronic files, scanning documentation, timesheet entry and reconciliation, employee onboarding and off boarding.

Responsibilities:

• Answer phones quickly using proper and professional phone etiquette.
• Maintain a professional appearance & demeanor while greeting and interacting with visitors in person.
• Enforce and explain company policies and procedures when necessary.
• Office duties such as scanning/archiving file documents, and timely mail, and package distribution.
• Assisting with researching problems, questions, inquiries, etc.
• Assist new and current employees with onboarding, training modules, payroll and benefit inquiries.
• Communicate in a timely manner via email, phone, text, etc.
• Research and complete outstanding timesheets, invoices and onboarding paperwork.
• Assisting management with client meetings, both in person and electronically.
• Maintain a clean and professional appearance of the office and conference rooms.
• Ability to work within an indirect reporting structure and work with all levels of the company structure.
• Good driving record to qualify to drive a company vehicle as needed.
• Job descriptions and work assignments are subject to change as business needs and as conditions require. Supervisors may assign job duties and tasks not listed in description at any time. Department Heads and members of the Management Team may also make additional job assignments.

Requirements:

• Minimum High School Diploma or equivalent.
• 3+ years of experience as an assistant or coordinator in a single person or small office environment.
• Valid Driver's License.
• Ability to work full time schedule M-F 8-5pm.
• An ideal candidate can accommodate occasional schedule changes and/or weekend work.
• Some travel may be occasionally required.
• Able to work under pressure and meet deadlines with multiple interruptions.
• Organization skills and possess attention to detail to curtail errors.
• Good oral and written communication skills.
• Ability to learn and retain information while working with a hybrid, in-office, and remote team.
• Basic data entry skills and office machine knowledge.
• Workday and/or Coupa software knowledge is a plus.
• Experience using Microsoft Office Suite, specifically outlook email, calendar, task and Excel.
• General knowledge of accounting or bookkeeping is helpful.
• Work to obtain a general knowledge of the oil and gas field service business and functions of the operations team.
• Identify opportunities while visiting with team members and the public to be helpful and proactive.
• Strong ethics in protecting confidentiality of employees and company information.

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job, to include but not limited to:

• Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hand and arms; and talk or hear.
• Occasionally required to stoop, kneel, or crouch.
• Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.