Administration Specialist - Field Legal Office Services

Administration Specialist

We help the world run better. At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

As an Administration Specialist at the T2 level, you will play a crucial role in providing high-level administrative support within the Field Legal Office Services team. Your responsibilities will encompass managing office functions, facilitating communication, and supporting project coordination to ensure effective and efficient operations. The ideal candidate will bring a blend of organizational acumen, attention to detail, and the ability to handle higher-level administrative tasks.

Key Responsibilities

1. Administrative Support: Provide high-level administrative support to the Legal Field Support Services team for key tasks. Handle confidential information with discretion and professionalism. Assist in the preparation of presentations, spreadsheets, and other documents, as required.
2. Key Tasks: Manage the Legal Case Queue through Salesforce. Monitor the Legal Notices mailbox and distribute notices, as required. Manage access to and create/maintain file structure of executed Concur contracts. Assist with correctly naming and filing executed contracts. Assist with managing Concur client bankruptcies. Assist and collaborate with Sales User Support in maintaining the 'Know Your Client' SharePoint site. Track and clear PO and invoices from vendors.
3. Communication: Serve as the primary point of contact for internal and external communications. Respond to inquiries and provide exceptional customer service to clients and vendors. Facilitate communication between departments to ensure seamless operations.
4. Project Coordination: Assist in the planning, execution, and monitoring of goals and projects. Track project timelines and deliverables. Collaborate with team members to achieve project goals.
5. Data Management: Maintain and update excel spreadsheets, contract files, and databases, ensuring data accuracy and integrity. Generate reports and analyze data for decision-making purposes.

Qualifications

• Bachelor's degree in business administration, or a related field.
• Minimum of 3-5 years of experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and multitasking skills.
• Excellent written and verbal English communication skills.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving abilities and attention to detail.

Preferred Qualifications

• Experience in administrative operations.
• Knowledge of office management systems and procedures.
• Experience with project management tools and software.

Work Environment

• This is a full-time position.
• Standard office hours with occasional flexibility required.
• Professional, dynamic work environment with opportunities for growth and development

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

SAP's culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world. SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.