Team Administrator (Cape Town)
We're seeking a Team Administrator to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well-managed calendars, accurate documentation, and reliable task follow-through.
This is a full-time, Cape Town-based administrative role ideal for someone who thrives in a structured, fast-paced environment, values precision, and takes pride in supporting a team to operate at its best.
Responsibilities
General HR Team Admin Support
- Manage HR diaries and coordinate internal/external appointments and interviews.
- Prepare meeting packs, issue agendas, take minutes, and circulate follow-ups within 24 hours.
- Maintain the team task tracker and run weekly programming meetings, escalating tasks at risk of delay.
- Collate inputs for HR Management Meeting updates.
- File and version HR documents in SharePoint/Teams; manage digital signatures and standard templates.
- Capture data and collate summaries for HR processes.
- Triage all HR queries from inbox, helpdesk, or Teams chats, directing them appropriately and producing monthly query metrics.
- Manage HR tracker updates and weekly reporting to the Financial Director.
- Track HR budget vs spend weekly, maintaining accurate expenditure records.
Talent Acquisition & Development Admin Support
- Schedule induction and training sessions for new starters and presenters.
- Administer credit and criminal checks, liaising with candidates and filing results.
- Download and save training attendance reports.
- Collate candidate CVs, portfolios, and assessments for HR and interview panels.
- Support the Travel Guide process and coordinate submissions.
Employee Wellbeing Admin Support
- Arrange internal venues and catering for HR-related events.
- Support travel bookings for HR programs in line with company policy.
IR & Employee Relationship Admin Support
- Assist with recovery leave calculations and audits.
Essential Skills & Criteria
- 1–2 years' experience in administrative, personal assistant, or team admin roles.
- Excellent administration, organisation, and attention to detail skills.
- Strong Microsoft Office (Outlook, Excel, Teams, PowerPoint) proficiency and digital literacy.
- Clear and professional communication skills, both written and verbal.
- Proactive, self-aware, and able to plan, prioritise, and deliver on time.
- High ethical standards and confidentiality, particularly when handling sensitive information.
- A team player with a service-oriented mindset and a collaborative approach.
- Adaptable and resilient under pressure, able to respond constructively to change.
- Client-focused, delivering responsive and professional support internally and externally.
Behavioural Criteria
- Professional, fair, ethical, and responsible at all times.
- Strong team orientation, taking initiative to resolve issues with minimal disruption.
- Energetic, hands-on, and able to multitask in a dynamic environment.
- A natural relationship builder with exceptional communication and client service skills.
- Sees the bigger picture while managing details with precision.
If you're a reliable, detail-oriented professional who enjoys keeping operations organised and people supported, we'd love to hear from you.
Apply today and become the backbone of a high-performing HR team that values collaboration, integrity, and excellence.