Christmas Kettle Coordinator

Christmas Kettle Coordinator

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ to meet human needs in His name without discrimination.

This position will manage all aspects of the Christmas Kettle Program including, but not limited to: hiring, supervising, scheduling, and monitoring all kettle workers and drivers for the Christmas Kettle Program. This position will maintain all necessary records required for Human Resources management such as payroll and accounting as well as monitoring individual workers and sites.

A high school diploma or equivalent and relevant work experience is required.

Proficient in oral and written communication

Proficient in customer and community relation skills

Must possess valid Washington State driver's license and pass TSA background check

Must possess the ability to work well with all types of people

Must demonstrate both organizational skills, creativity, self-motivation, and flexibility

Working knowledge of Microsoft Word, Excel, Kettles program/database, multi-line phone, and Lotus Notes

Contact all store managers to verify or seek permission to guarantee access to kettle sites. Contact made by phone, letter, or in person.

Check all kettle equipment to make sure it is in good shape and ready to go. Maintain kettle equipment. This will involve making sure that the kettles, kettle stands, bells, and aprons are clean and in good condition at all times. See that additional equipment is ordered if necessary.

Assist with placing any help wanted advertising for bell ringers in newspapers, etc.

Make sure applications are available along with necessary hiring paperwork

Interview and hire applicants. Ensure that all necessary forms are completed correctly by kettle workers

See that all paperwork is completed and correct before entering it or submitting it for entry in the kettle system. File all Kettle Worker paperwork daily. Maintain all Kettle Worker paper work in confidential files either in a locked filing cabinet or a locked office.

Make sure all stands and signs are delivered to kettle sites a week prior to the scheduled kettle start date

Conduct an orientation meeting with all kettle workers during preselected dates in October. Review the responsibilities and guidelines. If the kettle worker has not signed the agreement, this must be done at this time. Conduct an orientation on Wednesday or Thursday of every subsequent week if new workers are added.

Fully responsible for the bell ringer scheduling process

The coordinator must be available at the beginning and end of each day to assign workers to sites (matching best workers with most productive sites), discuss problems, and answer questions

The coordinator must be available to drop off and pick up workers

Collect the time sheets daily. Ensure that correct data is available daily to facilitate data entry for payroll. Check paychecks with Administrative Coordinator when they arrive and process for distribution to workers.

Perform "spot checks" on workers throughout the day to ensure the best possible image is being presented

Troubleshoot any problems that come up with bell ringers, managers, drivers, etc.

Must be available for emergency kettle worker transportation as needed

Keep records of the assignment of each kettle worker and work cooperatively with the Corps Officer to monitor the locations' productivity. Dismiss any bell ringers that are not at least doubling their pay. Use computer printout to determine productivity (dollar per hour average).

Assist with the accounting of kettle money. This will involve ensuring that each kettle contains a slip of paper with the date, location, worker, and time in/out and that all kettles are accounted for at the end of the day.

Inventory and store all equipment at the end of the season

Other seasonal duties as assigned

Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis

Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

Ability to operate a telephone

Ability to operate a desktop or laptop computer

Ability to lift up to 15 lbs. (usually file boxes, office supplies)

Ability to access and produce information from a computer

Ability to understand written information

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

The Salvation Army is an Equal Opportunity Employer: Minorities/Women/Veterans/Disabled.