Coordinator, Production Operations
The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, U.K and will support the Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or Project Manage some of the Land based contracts. The Coordinator, Production Operations will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery. This individual will work closely with various divisions and teams including Procurement, Wardrobe, Props, Music & Media, Creative and Project Managers to support, coordinate and facilitate all aspects of the order fulfilment process.
Key Tasks
Roles & Responsibilities include but not limited to:
- Contracting & Payout Sheets
- Invoicing including facilitating, tracking & payments, bill backs and updating finance
- Ongoing payroll management for talent
- Forecast Tracking
- Timeline creation & Deadlines – Weekly schedule distribution
- Attendance at production meetings where required
- Wrike Organisation and Setup
- Management & Inventory of Asset Storage
- First Round Screening & Interviews
- Assist with Shipping – Point of contact for vendors and internal procurement team on communication
- Receiving, storage and distribution management for all orders incoming and outgoing
- Prop sourcing and pricing
- All Credit Card Expense Requests & Reconciliation
- Project Management as requested or needed
- Supporting with travel requests
- Supporting with Procurement requests
- Prepare, and be able to put together budgets for all clients and an understanding of budget accountability
- Assist with daily operations
- Land Production team calendar management
- Meeting scheduling
- Track Injury Reports, Daily Operation Reports and PIPs
- Track and follow up on install reports and post-production meetings
Note:
- The Coordinator, Production Operations role may involve occasional travel based on business and client requirements.
- This position may require occasional work outside of standard hours to meet project deadlines and accommodate client needs.
Qualifications & Skills:
- Excellent interpersonal skills.
- IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient.
- Strong verbal and written communication skills.
- Efficiency and excellent organizational skills.
- Excellence and experience in multi-tasking projects.
- GCSE in Math's and English
Experience:
Experience and knowledge of the entertainment industry and/or project management.
Diversity and Inclusion Statement:
Diverse is who we are. Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.