Enterprise Support Services (ESS) Meeting Planner

Meeting And Event Coordinator

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

Responsibilities:

• Serve as the point of contact for assigned meetings and events including external conferences, trainings, seminars, and client/team appreciation events.
• Assist with planning of assigned event aspects, including, but not limited to, sourcing, food and beverage, audiovisual equipment, entertainment, travel arrangements, event signs/graphic needs and other materials.
• Leverage and deliver on procedures outlined in playbooks.
• Conduct research and provide resources to help our internal stakeholders make decisions for meetings and events.
• Implement meeting timelines. Prepare appropriate agendas, invitations and directions for internal stakeholders and attendees.
• Liaise with location services teams on the successful execution of meetings on-site in RSM offices. Provide outside vendors with necessary details and confirm appropriate staffing.
• Serve as the host for assigned virtual meetings. Assist with the virtual platform including breakout rooms, polling questions and Q&A as necessary.
• Assist with tracking of meeting details including budgets, check requests, invoicing and reporting.

Required Qualifications:

• Associate degree or 2+ years of experience in related field.
• Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed.
• Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities.
• Effective organization, prioritization and time management skills, and strong attention to detail.
• Must be punctual and able to adapt to changing schedules.
• Ability to balance and work on multiple projects effectively under time constraints and deadlines.
• Ability to problem solve for potential scenarios that may impact the given meeting or event.
• Ability to travel to Schaumburg office as needed for meetings.