Group Sales Coordinator

Sales Coordinator

The Sales Coordinator plays a vital role in supporting the sales team by managing the day-to-day operations of two group sales managers, handling administrative duties, coordinating client communications, maintaining reports, and creating contracts in the Delphi/Salesforce system. As the first point of contact for visitors and potential buyers, this role requires a professional demeanor, strong organizational skills, and the ability to manage multiple priorities in a dynamic, client-facing environment.

Responsibilities

• Assist in preparing sales contracts.
• Promptly answer and direct phone calls and respond to email inquiries, gathering key information
• Manage inbound inquiries and walk-ins
• Promptly answer and direct phone calls and respond to email inquiries, gathering key information
• Manage sales calendar. Schedule, confirm, and coordinate all sales appointments
• Prepare agendas and distribute materials for meetings
• Support sales efforts at events as a host
• Perform basic updates in the CRM – Delphi/Salesforce
• Compile and submit daily and weekly sales reports
• Order, replenish, and organize office supplies (brochures, marketing forms, and materials)
• Track and digitally archive internal documents, amendments, and forms
• Organize and maintain office filing systems, forms, and supply storage
• Ad Hoc Projects as needed

Qualifications

• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Basic knowledge & understanding of Opera
• Proficiency in Microsoft Office Suite; experience with CRM systems (Delphi/Salesforce preferred)
• Professional demeanor with a customer-service-oriented mindset
• Experience in client-facing roles preferred

Salary Range: $60K - $65K Annually