Medical Equipment Customer Service Representative

Customer Service Representative – Home Healthcare Intake & Insurance Verification

Rotech Healthcare Inc. is seeking a detail-oriented and compassionate Customer Service Representative to join our team. If you have experience in home healthcare, medical billing, or insurance verification—and thrive in a fast-paced, patient-centered environment—this role offers the opportunity to make a meaningful impact every day. You'll be the first point of contact for patients and referral sources, ensuring accurate intake, insurance qualification, and seamless coordination of durable medical equipment and respiratory services.

What You'll Do:

• Manage patient intake and verify insurance coverage (Medicare, Medicaid, private payers).
• Coordinate documentation and service setup for respiratory products and medical equipment.
• Communicate with patients, caregivers, referral sources, and internal teams to ensure timely service and resolution of inquiries.
• Prepare and process documentation including CMNs, SOPs, invoices, and delivery paperwork.
• Maintain organized records and referral logs in compliance with JCAHO and company standards.
• Provide technical assistance and support for walk-in and retail equipment requests.
• Collaborate with outside agencies to resolve patient issues and ensure continuity of care.
• Assist with office operations including supply monitoring, deposits, and batch reporting.

What You Bring:

• High school diploma or GED (required).
• Experience in home healthcare, medical billing, or patient intake (preferred).
• Familiarity with insurance verification and reimbursement practices.
• Strong communication and multitasking skills.
• Ability to work independently and as part of a collaborative team.
• Knowledge of medical terminology and durable medical equipment is a plus.

Why Join Rotech?

Be part of a mission-driven team improving lives through home-based care. Work in a supportive environment with opportunities for growth and advancement. Competitive compensation, benefits, and employee recognition programs. Ready to help patients get the care they need at home? Apply today and join a team that puts people first.

Qualifications:

• Employment Requirements:
• Successful completion of a background investigation (company-wide)
• Drug screening, when applicable to the position
• A valid driver's license with a clean driving record, when driving is required for the role
• Required Education & Experience:
• High school diploma or GED equivalent
• Preferred Background Experience:
• Working with medical equipment
• Medical billing and reimbursement practices
• Healthcare administration or patient intake
• Knowledge of medical terminology
• At least one year of related work experience
• Skills & Competencies:
• Strong attention to detail and ability to multi-task effectively
• Excellent verbal and written communication skills in English
• Ability to interpret and respond to various forms of communication (verbal, written, visual)
• Maintain confidentiality and handle sensitive information with discretion
• Demonstrated problem-solving, time management, and organizational skills
• Capable of working independently and collaboratively within a team
• Technical Proficiency:
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Comfortable with email communication, internet research, and using office equipment (fax, copier, printer, phone, computer/tablet)
• Physical Requirements:
• Ability to lift and carry office and patient equipment (minimum 35 lbs)
• May be required to drive a company vehicle, make home deliveries, and participate in on-call rotations
• Regular contact with patients and equipment may involve exposure to contagious pathogens
• Must be able to sit, stand, walk, talk, and listen for extended periods
• Requires close vision for reading small print on screens and paperwork

Rotech Information:

What We Offer:

At Rotech Healthcare, we believe in taking care of our team so they can take care of our patients. Our comprehensive benefits package is designed to support your health, financial well-being, and professional growth.

Time Off & Compensation:

• Generous Paid Time Off (PTO) and Paid Holidays
• Overtime Pay for eligible hourly positions
• Bonus & Incentive Opportunities based on performance
• Commission Structure for Account Executives
• Reimbursement Programs
• Mileage Reimbursement and Company Vehicle Use (when applicable)
• Fixed & Variable Car Reimbursement for Area Managers and Account Executives
• Telephone Reimbursement (when applicable)

Health & Wellness:

• Medical, Prescription, Dental & Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA) including Dependent Care
• Life Insurance, Disability Coverage, and Accidental Death Protection
• Mental Health Support through Meru Health
• Livongo Programs for Diabetes and High Blood Pressure
• Healthcare Bluebook and Rx Savings Solutions for cost transparency and savings
• Employee Assistance Program (EAP) HEPB and TB Vaccinations
• Financial & Legal Support
• 401(k) Retirement Plan Identity Protection and Legal Services

Access Culture & Recognition:

• Employee Discount Program
• Employee Recognition Program
• Supportive, Mission-Driven Culture

Make the Right Move—Apply Today! Our hiring managers actively review applications and reach out to candidates whose experience aligns with the role. Positions remain open for a minimum of 5 days and typically close once a qualified candidate is hired. Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.