Office Administrator And Finance Support Associate

Office Administrator And Finance Support Associate

Rivington Energy is seeking a motivated and detail-oriented Office Administrator and Finance Support Associate to join our Finance team. The ideal candidate will assist with both the office management and various accounting and financial tasks, ensuring accurate record-keeping and compliance with financial regulations.

This role provides an excellent opportunity for a school leaver or early-career Accountant to gain valuable experience in the Investment and Renewables sectors.

The role is split time between general office administration and support and the Finance function. In the candidate's role as office administrator the Candidate will have exposure to all the Group's functions and operations supporting team members across different company divisions. Alongside this role the candidate will support the Rivington Finance team as a Finance Associate gaining entry level experience into bookkeeping and Company secretarial and record keeping. The candidate must maintain high standards of accountability, whilst ensuring it can deliver in a faced-paced and complex environment.

The candidate will report to a Management Accountant on a day-to-day basis and ultimately the Head of Finance. The candidate must have strong numerical skills, ability to work within a close team and have a high aptitude for learning. The ideal candidate will have had some experience with accounting packages (Xero) and some Accounting experience, either through their studies or previous work experience.

Key Office Responsibilities:

• Office liaison with suppliers and Equipment leases and management of office provisions
• Post management and distribution: Collation scanning and forwarding to the relevant team member
• Travel management: Booking of hotels, travel for team members in accordance with Group policy
• Coordination of Office events and meetings: including invitations set up and offsite meeting coordination.
• Inbox management: Ownership and management of Enquiries inbox
• Ad hoc tasks: Supporting team members with presentations, newsletter layout (using Mailchimp) and website updates (using WordPress or Divi)

Key Finance Support Responsibilities:

• Financial Record-Keeping: Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
• Management of Payment inbox: Verify and process invoices, ensuring invoices are matched to Purchase Orders and liaising with the Operational teams.
• Head office expense processing: Assist with uploading to Xero and approval process of central costs
• Employee Expense reporting and management: Assist in the preparation of expense reports, ensuring compliance with company policies.
• Bank Reconciliation: Conduct regular bank reconciliations and filing of bank statements to ensure accuracy of financial transactions and statements.
• Incorporation and management of new entities preparing to trade including statutory and tax registration and bank account management.
• Ad Hoc Projects: Participate in special projects and assignments as directed by senior finance personnel.

Education and Skills:

• Education: Recent school-leaver with at least 3 'A' levels grade B or above, graduate with a minimum of 2:1 degree or other strong academic profile.
• Prioritisation skills: You are a diligent and responsible individual capable of working autonomously and delivering, with and without daily supervision.
• Knowledge: You will have strong numerical skills, logical mind and with attention to detail. Can demonstrate proactive interest in the renewable sector, financial services and sustainable investing.
• IT: Good Excel/Word skills
• Preferable some accounting experience or use of accounting software

Pay / Benefits:

• Competitive salary.
• Pension scheme and private medical insurance following probation.
• Exposure to an exciting and fast-moving energy industry with multi-million-pound projects.
• Opportunities for professional development and career growth.

Contract Type:

Full-time

Additional Notes:

Location: London HQ, EC2

Flexible – London Office / Hybrid