Administrative Assistant - Regulatory & Environmental Services

Administrative Assistant

Performs routine-to-moderately complex administrative, technical, and clerical work for the department manager and other department staff, including but not limited to scheduling appointments, making travel arrangements, compiling data for reports, etc.

Supports all administrative duties for pretreatment, compliance, laboratory, and natural resources staff.

Assists with scheduling internal and external meetings pertaining to the department.

Prepares, types, processes, proofreads, copies, files and/or distributes various routine records, forms, reports, memos, presentations, and correspondence.

Compiles data for and prepares or assists in preparing various special documents as required, project reports, presentation materials, etc.

Establishes and maintains effective and efficient filing system.

Establishes and manages various databases and prepares computer-generated reports and spreadsheets as requested from systems such as Linko, Swift Comply, Element, PowerBI, Sharepoint, etc.

Prepares and processes purchase orders/requisitions for supplies and services; maintains supply inventory; communicates with vendors to obtain prices, expedite delivery, and resolve problems; maintains vendor records; prepares related records and reports.

Coordinates and prepares special mailings.

Assists with various public relations functions involving mass mailouts, fund-raising, etc.

Answers the telephone; provides information as requested; screens call and/or forwards calls to appropriate staff person; takes messages as needed.

Develops and maintains customer database(s).

Attends conferences, meetings, training, seminars, etc., as necessary to maintain and enhance job knowledge and skills.

Management may assign additional duties as trained for and qualified to do so related to the work of the position as necessary.

Essential Skills & Experience:

Must possess a valid state driver's license.

Requires a combination of education and experience equivalent to an associate degree in business, office science, or a closely related field.

Requires a minimum of (2) two years of experience in a related job capacity.

Requires advanced skills with Microsoft Office software