Accountant (remote – Shared Services) - Remote Eligible

Accountant (Remote – Shared Services)

Company: Apollo After School & Chess Wizards

Location: Remote — open to candidates based in Canada, Mexico, Asia, El Salvador, Serbia, and Japan.

Reports to: Executive Leadership Team & Founders

Salary: $40,000 - 50,000 USD annually

About Us: Apollo After School and Chess Wizards are two fast-growing educational enrichment companies serving children and families across the U.S. With a combined focus on quality programming, operational excellence, and community partnership, we're seeking a reliable and detail-oriented Accountant to support both brands in a shared services model.

Position Summary: We're looking for a highly organized and proactive Accountant to take full ownership of our day-to-day financial operations. This is a hands-on, foundational role where you'll manage core accounting functions, support compliance, and ensure our books are clean and up to date. You'll work closely with the executive team and play a key part in keeping our two growing companies running smoothly behind the scenes. This role is ideal for someone with strong U.S. accounting experience who thrives working independently, communicates clearly, and takes pride in delivering accurate and timely financial work.

Key Responsibilities:

• General Accounting & Bookkeeping
• Own and manage day-to-day accounting for both companies
• Maintain accurate general ledger and chart of accounts
• Reconcile bank accounts, credit cards, and other financial statements
• Manage Accounts Payable and Accounts Receivable
• Process employee reimbursements and vendor payments
• Month-End & Reporting
• Prepare monthly financial reports for the leadership team
• Assist with budgeting and expense tracking
• Support cash flow monitoring and forecasts
• Maintain organized documentation of financial records
• Tax & Compliance
• Ensure timely and accurate completion of all tax filings (including state, federal, and franchise taxes)
• Maintain compliance with IRS and state-level reporting requirements
• Liaise with external CPA or legal advisors as needed for audits or filings
• Track and renew necessary business registrations and licenses
• Process Improvement
• Identify opportunities to improve systems, processes, and internal controls
• Help integrate and optimize tools such as QuickBooks, ADP, or Connecteam (if applicable)
• Support implementation of any future finance-related tools or tech

Organizational Improvement Initiative (First 6–12 Months)

In addition to core accounting responsibilities, the successful candidate will dedicate the first 3–6 months to conducting a thorough observation and analysis of current organizational processes and departmental efficiencies. This will include preparing a detailed report with recommendations for improvements and presenting it to the board. Upon approval, the candidate will lead the implementation of approved changes over the subsequent 3–6 months, overseeing departmental reorganizations and driving process enhancements to support long-term operational effectiveness.

What We Offer:

• Flexible remote work arrangement
• Opportunity to work with two growing, mission-driven companies
• Autonomy and entrepreneurial experience in building a modern finance department
• Collaborative leadership team and supportive company culture
• Competitive salary commensurate with experience

Chess Wizards is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.