Sales & Catering Administrator - Le Meridien Fort Worth Downtown

Job Title

Maintain sales files in an organized fashion and as per specified standards.

Maintain accounts coverage program.

Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.

Complete all 'Month End' reports for the Director of Sales and send to corporate according to established timeframe.

Type and process all contracts proposals memos and general correspondence for sales/catering staff.

Type and distribute all banquet event orders banquet checks and daily event sheets for the catering manager.

Answer phones for sales/catering staff if not picked up by third ring; record messages as appropriate.

Open date stamp and allocate all hotel mail to the appropriate departments for handling.

Prepare daily mail cash receipts log. Endorse and drop all checks received through the mail on a daily basis.

Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.

Type process and distribute all RFP's as directed by DOS.

Review all 'OUT' mail from sales and catering managers.

Maintain trace for all sales and catering managers.

Order and maintain all sales forms as specified and participate in monthly inventory counts.

Oversee and maintain efficient operation of the e-mail system for corporate communications daily.

Review all 'OUT' mail from the general manager and process as per instructions.

Process monthly office supply order for entire hotel; ensure budget guidelines are met.

Assist with the administration of the checkbook accounting system as directed by the director of sales.

Perform any other duties requested by the general manager or director of sales.