*manager, Legal Services

Manager, Legal Services

Unique opportunity to take on a strategic role overseeing administrative and accounting support within a large, reputable law firm. This is a bilingual position based in Montréal, requiring on-site presence with a stable schedule. Competitive salary, comprehensive benefits, and a dynamic multi-office environment.

What is in it for you:

• Annual salary between $75,000 and $90,000, depending on experience.
• Permanent full-time position (35 hours per week).
• Stable schedule: Monday to Friday, between 8 am and 5 pm.
• On-site work in a professional, stimulating, and supportive environment.
• Comprehensive benefits package: health, dental, and long-term disability insurance.
• 3 to 4 weeks of annual vacation, depending on experience.
• 8 paid personal days per year (including 5 sick days and 3 personal days).
• Access to ongoing professional development and training opportunities.
• Collaboration with dynamic teams across multiple offices in a structured setting.

Responsibilities: Support Services Management:

• Supervise legal assistants, paralegals, accounting staff, and other administrative teams in Montréal.
• Provide occasional support to offices in Vancouver, Calgary, and Toronto.
• Oversee performance evaluation processes (probationary, annual, and ongoing).
• Support lawyers in managing performance and supervise improvement plans in collaboration with HR.
• Coordinate the allocation of administrative resources, especially when new lawyers join.
• Identify training and professional development opportunities.
• Participate in recruitment, onboarding, and hiring of administrative staff.
• Make salary recommendations based on market trends and budget constraints.
• Plan departures, coordinate with HR, and manage related communications.
• Approve leave (vacation, sick days), organize coverage, and process payroll changes.
• Resolve issues related to workload, communication, or conflicts, escalating when necessary.
• Monitor paralegals' timesheets on a quarterly basis.
• Assign mentors to new administrative team members.
• Approve overtime hours.
• Manage reimbursement requests related to professional development.
• Participate in offboarding procedures.
• Contribute actively to succession planning and workforce forecasting.
• Perform any other related duties as required.

Accounting Responsibilities:

• Coordinate activities of the local accounting team.
• Perform bank reconciliations and analyze daily cash flow.
• Prepare checks (remittances, trust accounts).
• Respond to internal accounting-related inquiries.
• Serve as a liaison with the national accounting department.
• Generate reports tracking lawyers' billable hours.
• Execute month-end closing procedures in the accounting system.
• Monitor client accounts, trust accounts, and TEC funds.
• Manage intercompany accounts.
• Conduct annual evaluations for administrative staff.
• Process payments and transfers through electronic platforms.
• Ensure continuity of accounting operations during staff absences.
• Produce reports requested by partners.
• Optimize and provide technical support for accounting software.
• Train employees on accounting tools.

What you will need to succeed:

• Degree in Business Administration, Human Resources, or a related field (asset).
• 5+ years of experience in accounting and legal or administrative management within a law firm.
• Solid understanding of legal and accounting practices and standards.
• Proficiency with technology, including Microsoft Office Suite, HR management systems, and accounting software.
• Bilingual in French and English (spoken and written) to ensure effective communication with administrative teams and stakeholders across Canada, including in English-speaking provinces.
• Strong leadership skills and proven team management experience.
• Excellent interpersonal and communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• Sound knowledge of performance management principles.
• Experience in workforce planning and talent development.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.