HR Operations Analyst

HR Operations Analyst

At Quickbase, we're on a mission to end a universal problem: Gray Work. The ad-hoc, manual work we do looking for documents, resources, etc. when technology isn't working for us—that's Gray Work, and it negatively impacts productivity, employee well-being and a company's bottom line. Quickbase's platform for Dynamic Work Management (the first ever) empowers nearly 12,000 organizations like Consigli, Suffolk, Valvoline, Daifuku and more to take on Gray Work by bringing people, processes, and data together into one central location, so employees can stop chasing information across systems and focus on work that makes an impact.

Our product is an AI-powered platform that helps businesses connect scattered data, automate unique processes, and scale what makes them competitive. Instead of forcing you to change how you work to fit a rigid system, Quickbase adapts to your workflows—so you can eliminate manual workarounds, reduce errors, and get real-time visibility across your operations.

About the Role:

At Quickbase, we believe HR operations should be simple, smart, and empowering. As our HR Operations Analyst, you'll be the go-to person for making sure compliance runs smoothly, documentation is buttoned up, and processes are both reliable and future-ready. You'll have the chance to partner across teams, streamline workflows, and enable automation and AI to make things faster and easier. If you enjoy digging into details, solving puzzles, and making complex processes feel effortless, this is the role for you.

Key Responsibilities:

• Contractor Process: Own and manage the end-to-end contractor lifecycle process, ensuring consistency and compliance.
• Internal HR Sites: Maintain and update internal HR portals and documentation repositories for accuracy, accessibility, and usability.
• Process Improvement: Actively identify and implement workflow enhancements, simplification opportunities, and automation/AI solutions to increase efficiency.
• Audits: Support internal and external audits by maintaining accurate, up-to-date records and preparing required reporting.
• Operations Projects: Support and lead HR operations projects, ensuring accountability and timely delivery.
• Collaboration: Partner with HR, Legal, Finance, IT, and other stakeholders to align processes, improve efficiency, and ensure compliance across the business.

Qualifications:

• 3–5 years of experience in HR operations.
• Strong attention to detail and proven ability to maintain accuracy under tight deadlines.
• Experience with compliance documentation, audits, or contractor processes is highly valued.
• Proficiency in HRIS or related HR technologies; interest in automation and AI tools is a plus.
• Analytical and process-oriented mindset, with the ability to simplify complex workflows.
• A proactive, accountable approach to work with a drive for continuous improvement.
• Excellent interpersonal and communication skills to work collaboratively across teams and with employees at all levels.
• Ability to balance multiple priorities in a fast-paced environment while maintaining accuracy and accountability.

Benefits

• Unlimited remote work policy
• 25 days of annual leave, 2 additional days off for volunteering
• Competitive remuneration package incl. an annual bonus
• Top-notch IT setup
• Mental health support, life insurance, food vouchers
• Additional health insurance - for you and your loved ones
• Annual wellness support allowance
• External Professional Learning Opportunities

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.