Operations Support Coordinator - Bidding

Operations Support Coordinator

An Operations Support Coordinator at Irby Construction Company's primary function is supporting the Operations Department in generating proposals and setting up awarded jobs. This position will facilitate effective operation of the department through coordination and implementation of office procedures, document management, and special projects.

What You'll Do

1. Manage daily email volume (~100–200 emails/day)
2. Download, organize, and maintain project documents
3. Upload bids and other required documents to company systems
4. Read and analyze bid documents and contracts to determine project scope
5. Log project scope and key details into Salesforce
6. Develop and maintain submittal lists
7. Complete bid review forms with required proposal information
8. Generate all required documents for bid submissions
9. Create and update Irby's pricing sheets in Excel
10. Assist the Bidding Coordinator with data entry, tracking, and database management
11. Set up awarded job budgets in Irby's database system
12. Maintain and update Power Company sites, ensuring timely upload of required documentation
13. Complete pre-qualification forms (potential to transition this responsibility to another department)
14. Assist with Subcontractor Agreements and Subcontractor Management in Avetta
15. Adhere to all company policies while conducting business
16. Maintain electronic shared files
17. Make copies, scan, and archive data and records
18. Distribute incoming and outgoing mail as needed
19. Perform special projects as assigned
20. Other duties as required to support Operations

What You'll Bring

• Proficient in Microsoft Excel; strong working knowledge of Word, Project, Visio, Access, PowerPoint
• Experience using Adobe Writer
• Highly detail-oriented with strong organizational skills
• Ability to work independently and under pressure
• Knowledge of standard office processes and practices
• Minimum High School Diploma; Associate's Degree or certification preferred
• At least 3 years of relevant administrative or operations support experience
• Excellent written and verbal communication skills
• Adaptable and resourceful
• Lifting and handling materials up to 50 pounds unassisted.
• Ability to lift files, opening filing cabinets and bend or stand as necessary

What You'll Get

• Paid Vacation
• Paid Holidays
• Medical
• Dental
• Vision
• Life Insurance
• 401K

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.