Director Of Event Operations

Director Of Event Operations

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Welcome to OKANA Resort and Indoor Waterpark. Located along the picturesque Oklahoma River in the vibrant Horizons District, near downtown Oklahoma City, OKANA Resort & Indoor Water Park offers exceptional career opportunities. Conveniently situated with a dynamic indoor waterpark, over 400 well-appointed guest rooms and suites, including premium riverfront accommodations, a range of dining options, and extensive meeting and event spaces spanning 30,000 square feet, OKANA provides a unique setting for a rewarding career journey. Shape your career in the heart of Oklahoma City at OKANA. Join us to contribute to our distinctive atmosphere and foster your personal and professional growth. Be a part of OKANA Resort & Indoor Water Park, where your career aspirations meet a world-class destination.

What you will have an opportunity to do:

Shape your years of leadership skills and career experience by being a part of our supportive and collaborative work environment that encourages growth and fosters success.

Located along the picturesque Oklahoma River in the vibrant Horizons District of Oklahoma City, OKANA Resort & Indoor Waterpark offers exceptional career opportunities. Join us as the Director of Event Operations.

OKANA Resort & Indoor Waterpark features a dynamic indoor waterpark, over 400 well-appointed guest rooms and suites, including premium riverfront accommodations, a range of dining options, and extensive meeting and event space spanning 27,000 square feet.

Our Vision for our team members:

• Be a part of the OKANA Resort & Indoor Waterpark team, where your career aspirations meet a world-class destination
• Contribute to our distinctive atmosphere and foster your personal and professional growth
• An individual committed to creating exceptional guest experiences
• Be appreciated for what you bring to the team
• Learn and grow with a company that values its associates

Why OKANA:

• Competitive wages
• People-first culture
• Health insurance
• Retirement savings
• Growth opportunities
• Paid time off
• Festive environment
• Perks & discounts

About the Role:

Manages all event service, banquet and event technology operations and staff on a daily basis. Core area of responsibility is the event operation team, including the Banquet Managers, Banquet Captains, Setup team, Senior Event Service Managers, Event Service Managers, Event Technology and Operations Managers. Position ensures the highest level of service throughout the event phase. Maximizes revenue opportunities by up-selling during the event phase and maximizes profit by effectively managing costs.

The position is responsible for achieving guest and employee satisfaction and for managing the financial performance of the Event Operations Department.

What you will be doing:

• Works with the management team to develop and implement the business plan and long term strategies for event operations.

• Establishes and monitors measurable goals for the department.

• Champions all standards, policies and procedures in the Event Operations departments.

• Oversees the execution of event logistics for all events.

• Oversees the administrative processes associated with the event phase of a function and the associated transitions between all event phases as they relate to the service delivery team.

• Ensures function space and corresponding heart of the house areas are cleaned and maintained.

• Ensures furniture and equipment is maintained and inventory levels are kept in accordance to corporate guidelines.

• Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures.

• Participates in MVP audits and level certification for all technicians.

• Ensures employees maintain required certification.

• Assists with implementation and execution of all event related corporate initiatives and promotions.

• Ensures department is working within budget and adjusts expenditures according to revenues.

• Maintains awareness of current trends in event management and integrates into the operation in a timely manner.

• Reviews effectiveness of event operations annually and makes appropriate adjustments.

• Communicates effectively with property departments outside of Event Operations.

• Maintains a strong working relationship with guests/clients, vendors and competitors.

• Reviews staffing levels to ensure that guest service and operational needs are met.

• Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts.

• Attends pre-event meetings to understand group needs, set appropriate expectations and gather critical information to communicate to Event Operations Team.

• Ensures disciplinary procedures and documentation are completed according to Standard Operating Procedures and Local Standard Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.

What are we looking for?

What do you bring to this role?

• High school diploma or GED; 4 years experience in the event management, food and beverage banquet, sales and marketing, or related professional area.
• Proven experience in banquet management, along with event management, is required.
• Strong negotiation and sales skills and knowledge of contracts.
• Sound business communication skills, both written and verbal.
• Advanced computer skills, including Microsoft Office as well as working knowledge of Delphi/FDC is a plus.
• Engaging personality is conducive to building client relationships.
• Time management skills, consistently meeting time sensitive deadlines.
• Possess a creative flare to customize menus and programs for clients that differentiate the resort from the competition.
• Working knowledge of banquet department (sets, buffets, service, AV equipment, scheduling, menu planning).
• Strong leadership, team-building, and refined verbal and written communication skills are essential.
• Proven experience in hotels, events, or hospitality management, with a deep understanding of banquet and event operations.
• Experience in budget planning, financial management, and controlling event costs is crucial.
• Excellent organizational skills and attention to detail are needed for meticulous planning and execution.
• A flexible schedule, including the ability to work nights, weekends, and holidays, is often required.
• The ability to proactively address and resolve issues that arise during events.

OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.

Pyramid Global Hospitality is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.