Operations & Financial Administrator

Financial Administrator / Accounting & Operations Assistant

Location: Boca Raton, FL in-office MUST be local

Salary: up to $90k BOE

Pridestaff is seeking a detail-oriented professional to support financial, accounting, and logistics functions across multiple small companies for a manufacturing client. This is an excellent opportunity for someone with QuickBooks Desktop/Enterprise experience looking for professional growth.

Core Responsibilities

• Accounting: Manage daily functions in QuickBooks Desktop Enterprise (bills, payments, AR/AP, and journal entries).
• Reporting: Generate financial reports, assist with monthly/annual statements, and maintain complex Excel tracking sheets.
• Compliance: Handle quarterly sales tax filings, maintain stockholder ledgers, and assist with AGM documentation.
• Logistics: Coordinate domestic and international shipping (FedEx, DHL, etc.) and liaise with warehouse providers.
• Inventory: Manage POs and reconcile inventory counts using QuickBooks advanced inventory features.
• Admin: Provide general office support, including phone/email correspondence and digital filing.

Required Skills & Qualifications

• Experience: 2–4 years in accounting or administrative support.
• Software Mastery: Advanced expertise in QuickBooks Desktop Enterprise and Microsoft Excel is mandatory (an assessment test will be required).
• Technical Skills: Proficiency in Windows 11 and the Microsoft 365 suite (Word, PPT, Outlook).
• Communication: Excellent written and verbal skills; ability to interact diplomatically with international clients and vendors.
• Attributes: High attention to detail, ability to handle multiple priorities, and a strong professional work ethic.

Preferred Attributes

• Experience with purchase order management and inventory tracking.
• Familiarity with international shipping and logistics coordination.

Compensation / Pay Rate (Up to): $80,000.00 - $90,000.00