Office Administrator/marketing Coordinator

Office Administrator/Marketing Coordinator

We are looking for a versatile Office Administrator/Marketing Coordinator to join our team. This hybrid role blends operational and marketing responsibilities—supporting sales order processing and customer service while also driving marketing initiatives to grow our company’s visibility and lead generation. You will manage daily office and customer support functions, while also creating content, coordinating campaigns, and supporting the sales team with marketing tools and resources. This is a great opportunity for someone eager to grow their career while having a direct impact on both company operations and brand presence.

Our Core Values: Team Player / Dedicated, Competent / Knowledgeable, Customer Focused, Problem Solver / Innovator, Self-Starter, High Energy, Growth Mindset, No Excuses; Take Ownership

Key Responsibilities

• Office Administration & Sales Support
• Perform general office administration duties.
• Coordinate with sales personnel to enter accurate sales order information
• Manage the release of sales orders/picks to the warehouse.
• Process and arrange shipments for sales orders.
• Communicate with customers to resolve issues and provide order status updates.
• Marketing & Content Creation
• Write, design, and edit content for blog posts, website pages, email newsletters, and social media.
• Build email sequences, manage contact lists, and analyze campaign performance.
• Assist in lead generation by optimizing forms, landing pages, and digital resources.
• Coordinate and edit product photography and visual content for digital use.
• Manage website updates and collaborate with vendors for product and content accuracy.
• Support cross-functional teams (sales and operations) to source technical details, product updates, and testimonials.
• Track KPIs and prepare reports to evaluate campaign and lead gen success.

Minimum Requirements

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• At least 2 years of direct experience in:
• Warehouse distribution environment
• ERP, MRP, WMS, or TMS systems
• Coordinating domestic shipments
• At least 1 year of direct experience with import/export shipments and related documentation
• Positive attitude, strong work ethic, willingness to learn, and commitment to completing tasks correctly

Preferences

• Direct experience with Fishbowl inventory management system.
• Bilingual (English and Spanish) – verbal and written.
• Familiarity with email marketing platforms (Mailchimp, HubSpot).
• Photography, video editing, or visual content experience.
• Basic understanding of SEO and CMS (WordPress).
• Knowledge of B2B or industrial marketing.

What We Offer

• Competitive compensation and benefits package.
• Hands-on role with cross-functional visibility.
• Opportunities for professional growth in both operations and marketing.
• A collaborative team culture centered on accountability, innovation, and customer focus.

Why You're a Great Fit

This hybrid role is ideal for someone who is organized, adaptable, and motivated to contribute across multiple areas of the business. You'll keep our operations running smoothly while building marketing programs that elevate our company’s brand and support sales growth. If you thrive in a dynamic environment and enjoy wearing multiple hats, you'll succeed here.

Schedule Monday through Friday, 8:00 AM – 5:00 PM Pay Range: $20-30