Executive Assistant (strategic Operations Partner)

Executive Assistant With A Chief Of Staff Orientation

Popmenu is a fast-growing restaurant technology company transforming how restaurants attract, engage, and serve their guests. Founded in 2016 and now serving approximately 12,000 locations worldwide, we pioneered a dynamic menu experience that converts more browsers into customers and replaces multiple standalone marketing tools with one integrated platform. A 4-time Deloitte Fast 500 category winner, Popmenu builds front-end SaaS solutions that help restaurants grow. Popmenu is seeking a highly experienced, proactive Executive Assistant with a Chief of Staff orientation to support senior leadership and play a critical role in executive operations, event execution, and partnership enablement. This is not a traditional administrative role—it's a strategic position for someone who thrives in fast-paced SaaS environments, is comfortable engaging with senior stakeholders, and can help drive high-impact business conversations forward. This role goes beyond traditional administrative support. You will act as a strategic thought partner, execution lead, and connective tissue between executives, sales, and key external stakeholders. The ideal candidate is comfortable in the room where decisions are made—and confident in helping move those decisions forward.

This is an ideal role for someone who thrives in a high-growth SaaS environment, brings strong experience in event and conference planning, and excels at building polished, executive-ready presentations. The ideal candidate is comfortable traveling, supporting sales and partnership conversations, and coordinating complex, high-visibility initiatives while engaging confidently with clients and partners. We are seeking someone who is willing to grow beyond the Executive Assistant level.

Key Responsibilities: Presentations & Executive Communications

• Build polished, data-informed presentations for board meetings, executive reviews, sales meetings, conferences, and partner discussions
• Serve as a trusted partner to executive leadership, helping manage priorities, workflows, calendars and decision-making
• Anticipate executive needs and proactively surface risks, gaps, and opportunities
• Prepare executive briefings, agendas, action plans, and follow-ups to ensure accountability

Events, Conferences & Executive Travel

• Prepare executive briefings, agendas, action plans, and follow-ups to ensure accountability
• Act as an extension of leadership in internal coordination and external communications
• Lead planning and execution for executive travel, conferences, off-sites, client events, and partner meetings
• Coordinate logistics for large conferences and high-profile events, including agendas, stakeholders, vendors, and on-site support.