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Business Operations Administrator - Fort Lauderdale, Florida

Build and launch Pinewood.AI's new North American office in Fort Lauderdale
Fort Lauderdale, Florida, United States
yesterday

Business Operations Administrator

Pinewood.AI is establishing a new North American base in Fort Lauderdale and we're looking for a highly organised, proactive Business Operations Administrator to help make it happen. This is an exciting opportunity to play a key role in building and running our new office, supporting the leadership team, and ensuring everything operates smoothly as we expand across North America.

You'll report to our General Counsel & Chief of Staff, taking ownership of setting up and managing the office, overseeing facilities, coordinating suppliers, and providing hands-on support to the C-suite. You'll be a trusted partner who enjoys creating structure, managing operations, and making sure the details behind a growing business are handled efficiently.

If you've previously been an Office Manager, Business Manager or Executive Assistant this could be a great next step for you!

Key Responsibilities:

  • Lead the setup and day-to-day management of Pinewood.AI's new Fort Lauderdale office, including facilities, suppliers, and vendors.
  • Oversee all building operations, liaising with landlords, contractors, and service providers to ensure a professional and efficient workspace.
  • Provide executive-level support to senior leaders, including diary management, travel booking, and expense coordination.
  • Manage budgets, purchase orders, and supplier contracts for the U.S. operation.
  • Develop and maintain office policies, health and safety standards, and administrative systems.
  • Coordinate onboarding and ongoing support for local employees.
  • Organise meetings, company events, and business travel logistics.
  • Act as the main point of contact for visitors, clients, and staff.
  • Collaborate with the UK head office to align on processes, systems, and company culture.
  • Support wider operational and business projects as Pinewood.AI's North American presence grows.
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Business Operations Administrator - Fort Lauderdale, Florida
Fort Lauderdale, Florida, United States
Operations
About Pinewood.AI