Administrator, Office Services

Office Services Administrator

At Picton Mahoney Asset Management (PICTON Investments), being alternative isn't just what we do—it's who we are. Founded by industry pioneer David Picton, we've spent 20 years challenging conventional wisdom and redefining the investing landscape. As one of Canada's most trusted investment brands, we are proudly independent—privately run, 100% employee-owned, and deeply committed to delivering results for our clients.

With a team of 203 bold thinkers—one-third dedicated solely to investment management—we are specialists, not generalists. Managing $16.5 billion for institutional and retail clients, we navigate markets with conviction, resilience, and a forward-thinking approach.

We're more than investors—we're innovators. We challenge traditional investment mindsets, constantly pushing the boundaries to achieve our mission: To bring greater certainty to investors.

Our success is built on four guiding principles:

1. Treat investors' money like our own.
2. Redefine the way investors invest.
3. Be human—always approachable.
4. Succeed together, one investment at a time.

These aren't just words—they define how we think, how we invest, and how we work.

Now, we're entering our next chapter. We're transforming our brand and reshaping the way the world invests. If you think alternatively, embrace an entrepreneurial spirit, and thrive in a dynamic, bureaucracy-free environment, join us and be part of what's next.

Thriving in Our Entrepreneurial Culture

At PICTON Investments, you'll thrive in our creative and dynamic workplace, where collaboration and support are at the core of everything we do. At our firm, you'll have the opportunity to take on significant responsibilities, work in a flexible environment, and tackle challenging projects from the outset. Our culture is designed for ambitious professionals who want to make an immediate impact while continuing to push boundaries and achieve our greater mission. You'll be empowered with a high level of responsibility, trust, and flexibility, providing an exciting and creative space for you to help reshape how the world views alternative investments. With competitive total rewards, performance-based bonuses, and a clear path for career growth, you'll have everything you need to develop both now and over the longer term.

The Opportunity

Join our dynamic Toronto team as an experienced Office Services Administrator. Be the heartbeat of our Toronto office and make an immediate impact. Bringing 5+ years of expertise in office operations, you'll help create a smooth, welcoming, and well-organized environment that keeps our teams connected and supported. You'll partner closely with Technology, Human Resources, Finance, Operations, Compliance, and our Investment teams, ensuring the office runs seamlessly while elevating the employee experience. Your leadership will help set the tone for a productive, collaborative, and inspiring year ahead.

What You'll Do:

• Lead and oversee daily office operations, creating efficient workflows and a workspace that supports productivity, comfort, and community.
• Serve as the main contact for building management, security, and external vendors, managing relationships, contracts, and service agreements professionally.
• Provide high-impact administrative support across HR, Finance, IT, Compliance, and Investment teams, anticipating needs and enabling smooth collaboration.
• Manage office budgets, monitor expenses, and make cost-effective decisions while maintaining quality and service standards.
• Oversee supply inventory, catering, hospitality, and meeting logistics to ensure every interaction, meeting, or event is well-managed.
• Maintain office systems, equipment, and technology to ensure smooth and reliable operations.
• Ensure health, safety, and security protocols are followed, keeping policies posted and certifications up to date.
• Administer security access, visitor protocols, and building access systems with trust, discretion, and professionalism.
• Plan and coordinate company events and support committees such as Social, Health & Safety, and Diversity, Equity & Inclusion, helping nurture our firm culture.
• Manage mail and courier logistics, boardroom readiness, office cleanliness, and daily operational tasks.
• Assist with corporate travel arrangements, preferred vendor negotiations, and travel logistics as needed.
• Identify opportunities for continuous improvement, simplifying processes, enhancing employee experience, and keeping our office modern and efficient.
• Take on additional tasks as needed, contributing wherever support is required in our agile, collaborative environment.

What We're Looking For:

• A proven office leader with 5+ years experience in office management or senior administrative roles, ideally in a fast-paced professional environment.
• Someone with strong business acumen, comfortable managing budgets, vendor relationships, and multiple stakeholders with integrity and discretion.
• Organized, proactive, and detail-oriented, with the ability to anticipate needs, prioritize independently, and handle competing demands.
• A polished communicator, confident in written and verbal communication, with a professional presence that aligns with a top-tier investment firm.
• Tech-savvy and adaptable, comfortable with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and open to adopting new tools or systems.
• Service-oriented and people-focused, with a friendly, approachable demeanor and a commitment to delivering exceptional internal client experience.
• Aligned with our culture of collaboration, continuous improvement, and employee empowerment, driven by integrity, trust, and confidentiality.
• First Aid/CPR or Health & Safety certification is a plus, but above all, we are looking for someone who takes ownership of safety, wellness, and a positive workplace environment.

Our Commitment to Employees:

At PICTON Investments, we take pride in enhancing our employees' experiences through a comprehensive suite of exceptional perks and programs. Our benefits include corporate fitness reimbursement and discounts, VersaFi memberships (formerly Women in Capital Markets), Picton investment counseling and portfolio management services, volunteer and charitable donation matching, maternity and parental leave top-up, recognition awards, semi-annual performance bonuses, a generous annual vacation entitlement (minimum of 15 days per year), training and development reimbursement, extensive health and dental benefits, a healthcare spending account, and more.

These offerings are designed to support your career growth, well-being, and overall success. Join us and thrive in an environment that values and invests in you!