People Services Payroll Coordinator META

People Services Payroll Coordinator META

We are looking for an experienced Payroll & HR Administration Specialist to ensure accurate and timely payroll execution and provide high-quality HR administrative support. This role requires strong attention to detail, compliance knowledge, and the ability to manage multi-country payroll processes in partnership with external vendors.

Your Role:

Payroll Management:

• Execute monthly payroll accurately and on time in collaboration with external vendors.
• Maintain and update employees and dependent records in the payroll system.
• Input and validate data for new hires, terminations, compensation changes, deductions, and one-off payments.
• Ensure correct cost booking in financial accounts in partnership with vendors.
• Process changes in employee status, cost centers, and pay in the payroll system.
• Prepare and review final settlements for separated employees.
• Perform regular audits and checks on payroll system changes.
• Review and reconcile HR master data reports to ensure alignment with HRIS.
• Coordinate with vendors to ensure timely tax and contribution submissions.

Reporting:

• Compile and deliver accurate monthly reports for internal and external stakeholders (Finance, HR Managers, HR Business Partners) in cooperation with vendors.

HR Administration:

• Prepare employment contracts, letters, and certificates as per SLA requirements.
• Respond to internal and external information requests within scope.
• Maintain accurate case records in the ER Case Management System (ServiceNow).
• Act as the HR Agent for the market, ensuring timely and professional resolution of employee queries via the HR Portal.

Continuous Improvement:

• Identify opportunities to enhance payroll systems and processes, focusing on global standards, productivity, and cost efficiency.

You will join a diverse, multinational HR team committed to delivering service excellence and driving continuous improvement.

You are the right fit if;

• Bachelor's degree in relevant majors
• 5–8 years of payroll and data processing experience, preferably in a multinational organization.
• Multi-country payroll experience.
• Strong knowledge of payroll and taxation regulations.
• Familiarity with HR processes and policies.
• Experience with HR administration and case management tools (preferably Workday and ServiceNow).
• Advanced proficiency in Microsoft Excel and other Office applications.
• Fluency in English.
• Excellent attention to detail, organizational, and time management skills.
• Strong team player.

Preferred Skills:

• HR Service Delivery
• Payroll Systems & Policies
• Employee Data Management
• Data Privacy Compliance
• Payroll Reporting & Vendor Management
• HRIS Expertise

How we work together: We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company's facilities. Field roles are most effectively done outside of the company's main facilities, generally at the customers' or suppliers' locations. This role is an office role.

About Philips: We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.