Service Coordinator

Service Coordinator

The Service Coordinator provides essential administrative and dispatching support within the inspection department, ensuring efficient coordination and communication for service and inspection operations. Responsibilities include:

• Receive service calls from reception during regular office hours.
• Coordinate work orders and agreements.
• Dispatch technicians to perform the work.
• Coordinate call-off lift rentals for work orders.
• Coordinate subcontractors for work orders.
• Create and provide subcontractors and vendors with purchase orders.
• Process work orders and inspection reports.
• Process purchase order numbers for restock on inventory.
• Manage collections for service and inspection billings.
• Convert service and inspection paperwork to electronic forms.
• Maintain a log of inspection reports.
• Assist with ordering and purchasing materials from vendors, as needed.
• Perform other duties as assigned.

Essential Skills:

• Experience in dispatching and service coordinating within the construction industry (such as HVAC, roofing, general contracting).
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Quality communication, customer service, and organizational skills.
• Ability to comprehend and understand written and verbal instructions.
• Capability to multi-task and prioritize key responsibilities.

Additional Skills & Qualifications:

• Experience with Vista Viewpoint is a significant advantage.

Work Environment:

• The position follows a schedule of Monday through Friday, 7:30 AM to 4:00 PM, with a business casual dress code (jeans acceptable).
• The work environment is supportive, being 100% employee-owned, fostering a culture of ownership and collaboration.

Job Type & Location:

• This is a Permanent position based out of Leola, Pennsylvania.

Pay and Benefits:

• The pay range for this position is $42000.00 - $50000.00/yr.
• Benefits Guide available upon request!
• Health Plans
• HSA Contribution Program
• Dental
• Vision
• Life Insurance
• Short Term Disability
• Employee Assistance Program
• 401(k)
• Employee Stock Ownership Plan (ESOP)

Workplace Type:

• This is a fully onsite position in Leola, PA.

Application Deadline:

• This position is anticipated to close on Nov 6, 2025.

About Aston Carter:

• Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.