Part Time - Enrollment Management - Administrative Support

Administrative Assistant

Penn State DuBois Office of Enrollment Management is seeking a part-time Administrative Assistant (~20 hours per week, may have increased hours based during peak times. Position duration is through Spring 2027).

Job Duties

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Responsible for answering and triaging incoming phone calls
• Provide support for scheduling, personal calendars, and travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

Requirements and Qualifications

• Typically requires a High School Diploma or higher and one year of related experience or an equivalent combination of education and experience.
• Experience with Microsoft office products is preferred.
• The individual must be organized and detail-oriented, demonstrate initiative and enjoy working in and contributing to a highly collaborative, creative, and fun-loving environment.

For consideration, please complete the online application to include a copy of your resume. Review of applicants will begin immediately and continue until a successful candidate is found. This position ends after Spring 2027 when the campus closes.

Penn State DuBois, one of more than 20 Penn State campuses state-wide, is situated in north central Pennsylvania about 70 miles west of State College/University Park and 100 miles northeast of Pittsburgh. It is a commuter campus comprised of approximately 600 students. The student-centered faculty and staff are dedicated to excellence in teaching and learning. Class sizes are small, and the student/faculty ratio is low, so students can receive much individual attention. Since opening its doors in 1935, thousands of degree-seeking individuals have received a world-class education delivered in a friendly, small campus setting.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.