JASI Post - award Part - time Support - Remote Eligible

Post-Award Support Position

The Justice and Safety Institute (JASI) is accepting applications for a remote, Part-Time Post-Award Support position.

This position's primary focus will be to support specialized invoicing for the Justice and Safety Institute (JASI) grants.

Responsibilities of this role will be inclusive of:

• Prepare monthly invoices to the PCCD sponsor
• Run reports to create unique specialized invoices requested by the sponsor
• Thoroughly review invoices for accuracy and ensure the invoicing template includes formula checks and other error detection mechanisms
• Support all invoicing enhancement projects to ensure the excel template for invoicing is providing the most accurate and efficient invoicing possible
• Help track specialized invoicing ensuring revenue/income equals expense
• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).
• Attend meeting and provide suggestions for improving the invoicing and reporting process
• Ensure expenses are allowable, allocable, and reasonable.
• Prepare and submit salary distributions, salary redistributions, and wage transfers
• Ensure grant PO's are being captured and/or closed
• Pull back up documentation to support invoice submission
• Support data cleaning to ensure accurate invoicing
• Catch errors in the data and work with the JASI team to correct them

Qualifications of this role include:

• Being detail-oriented is essential for the success of this position.
• Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven environment.
• Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take initiative in a fast-paced environment.
• Ability to communicate utilizing clear, concise, and compelling language.
• Familiarity with SAP and SAP-Concur a plus
• Strong excel skills including being able to use SUMSIF(S), PIVOT Tables, VLOOKUP
• Ability to maintain a focused and high-quality work product while working on repetitive, detailed tasks
• Experience working with large financial datasets

This position will be part-time and remote, however if meetings are requested in-person the selected candidate will be notified at least 5 days in advance, and the meeting will be held at the Outreach building in Innovation Park in State College.

This position will report to the Proposal and Award Generalist Manager and work closely with the Outreach Grants team. This position requires a minimum commitment of 20 hours per week. Flexibility is essential, as weekly hours may vary.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.