Administrative Support Supervisor

Administrative Support Supervisor

The College of Engineering Dean's Office is seeking an administrative support supervisor to support the executive leadership team. This staff leader will train and oversee support staff while providing administrative support to an executive team of administrators in faculty affairs, operations, and special projects by performing a wide range of complex, high-level, confidential, and sensitive projects. This role requires excellent leadership, professionalism, discretion, and the ability to anticipate needs and thrive in a fast-paced environment.

Responsibilities:

• Plan, organize, support, and coordinate the administrative processes in the Office of the Associate Dean for Faculty and the Office of the Assistant Dean for Operations
• Coordinate meeting logistics, including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Serve as primary liaison and initiator with Finance HUBs for completion of budgetary, reporting, and complex financial transactions where needed
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

Minimum Education, Work Experience & Required Certifications:

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Preferred Skills and Competencies:

• Excellent organizational, communication, and problem-solving skills.
• Ability to handle sensitive and confidential information.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
• Ability to prioritize and manage multiple responsibilities independently.
• A commitment to fostering a positive work environment and supporting other department staff in their professional development through strong leadership.

How to Apply:

• To be fully considered, candidates must submit a cover letter and resume.

Salary & Benefits:

The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00. Information on Penn State's salary structure.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW:

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.