Administrative Assistant - OPP Garage Services

Administrative Assistant

The Operations Division of the Office of Physical Plant (OPP) in Finance & Business is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support).

This position will report to the Operations Administrative Support Manager and be responsible for assisting the OPP Service Garage, Solid Waste, Equipment, and Labor Services Unit within OPP.

Work Schedule: There is potential for a hybrid schedule for this position. Any questions related to the schedule or the potential for hybrid work should be relayed to the hiring manager.

Key Responsibilities:

• Provide customer service to a large organization and external vendors
• Budget/Billing processing and reporting
• Serve as a technical/functional expert on garage-specific software
• Order parts and maintain physical inventory
• Assign and maintain fuel cards and process billing for fuel

Preferred Experience:

• Familiarity with Technical Service employees and the bargaining contract is highly desired
• Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred:
• Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint)
• SAP Concur
• SIMBA
• Adobe Acrobat
• Zoom

The successful candidate will be a self-starter with:

• Excellent communication skills
• A positive attitude and the ability to work well with a diverse team
• Strong organizational skills and attention to detail
• Confidence in learning new software programs
• A commitment to meeting deadlines
• The ability to switch priorities and handle multiple interruptions with ease

Minimum Education, Work Experience & Required Certifications:

If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None. If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.

Background Checks/Clearances: Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits: The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO Is The Law: Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.