Administrative Assistant - Intermediate Support

Administrative Assistant - Intermediate Support

The Eberly College of Science is seeking candidates for an Administrative Assistant - Intermediate Support position. This position will support the Dean's Office, specifically the Facilities Office.

This position will serve as a point of contact for the Facilities office and will have the opportunity to collaborate with students, faculty, and staff members in the college. The Administrative Assistant will be responsible for the following tasks:

• Initiating and coordinating routine administrative and purchasing transactions using University systems (such as PSU Buy, ServiceNow, and Concur)
• Processing work orders and arrange for equipment maintenance
• Providing support for events and collaborating with the Events Coordinator to ensure that events run smoothly
• Providing calendar support for the Director of Facilities
• Issuing and maintaining the college parking database
• Maintaining inventory for the Dean's Office breakroom
• Distributing internal/external communications related to campus construction, PennDot communications, and travel/parking announcements
• Greeting office visitors and reviewing and responding to inquiries

The selected applicant must have the following skills to be successful in this position:

• Strong attention to detail
• Exceptional organizational skills
• Excellent communication skills
• Experience with SIMBA, SAP Concur, Service Now, and Maximo preferred.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

This position will operate on a hybrid schedule with the expectation of 1-2 days of remote work per week, all questions relating to flexible work arrangements should be directed to the hiring manager during the interview process.

Home to world-class faculty, top-tier students, and groundbreaking research, the Eberly College of Science is a vibrant academic community within one of the nation's leading public research institutions. The College plays a central role in Penn State's research mission and is committed to excellence in teaching, scholarship, and community engagement.

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.