Recruiter / Operations Specialist (saas / Talent Ops) - A129 - Remote Eligible

Recruiter / Operations Specialist

Work Arrangement: Fully remote, with overlap required in EST working hours Job Type: Independent Contractor, Full-time

Work Schedule: Monday to Friday — 40 hours per week (EST), with flexibility for evenings/weekends when needed Locations: Philippines, LATAM (Mexico, Colombia, Brazil, Argentina), open to candidates in other remote regions with strong written and verbal English communication skills

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We're not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

Role Overview

Our client — a high-growth U.S.-based technology company operating in the SaaS and data intelligence space — is looking for a Recruiter / Operations Specialist to ensure all recruiting operations run seamlessly. This role serves as the operational backbone of the recruiting process, keeping communications, scheduling, and candidate pipelines moving without a single step falling through the cracks.

You'll work 1:1 with the founders of one of the fastest-growing startups in the U.S., ensuring that recruiting efforts are executed with precision, urgency, and exceptional communication. The ideal candidate is detail-obsessed, highly organized, and an exceptional writer who can manage multiple threads at once, anticipate next steps, and mirror the founder's communication tone with candidates and stakeholders.

Core Responsibilities

Recruiting Operations Management – 40%

• Monitor all recruiting communication channels (email, LinkedIn, Slack, messages, call logs) to ensure timely responses and no missed follow-ups.
• Manage and maintain the founders' calendars for interviews, candidate calls, and follow-ups.
• Ensure the recruiting process flows smoothly across tools and stakeholders.

Candidate Communication & Follow-Up – 30%

• Draft and send high-quality, founder-style messages to candidates across email, LinkedIn, and other platforms.
• Manage candidate interactions, including scheduling, rescheduling, rejections, next steps, and referral requests.
• Serve as the communication proxy for the founder, ensuring tone, professionalism, and personalization.

Outbound Recruiting Campaigns – 20%

• Run email and LinkedIn campaigns to targeted cohorts using Gem or similar tools.
• Write, customize, and iterate on outbound sequences to improve engagement rates.
• Track outreach performance and optimize campaigns for conversion.

Stakeholder & Vendor Coordination – 10%

• Support management of outsourced recruiting agencies by reviewing contracts, negotiating terms, and screening initial submissions.
• Conduct candidate debrief calls to capture interview feedback or ask clarifying questions (as needed).
• Maintain internal recruiting dashboards and spreadsheets with accurate candidate data.