Executive Assistant (operations / Executive Assistance) - A356 - Remote Eligible

Executive Assistant

Operations / Executive Assistance

Fully Remote

Full-Time

Flexible, async-first schedule with required daily check-in. Primary overlap with California (PST/PDT); occasional East Coast (EST/EDT) coordination

Open to candidates globally (LATAM preferred)

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Our client is a founder-led, mission-driven organization operating in the social impact and community space. The company runs multiple initiatives across partnerships, events, and digital platforms, with a strong focus on relationships and collaboration.

This is a lean, fast-moving environment with no rigid hierarchy, where autonomy, trust, and adaptability are critical. The organization values meaningful work, intellectual curiosity, and individuals who are motivated by impact rather than structure.

This role exists to serve as a true operational partner to a founder whose time and attention are the primary bottlenecks to growth. As the Executive Assistant, you will take ownership of communication, scheduling, travel coordination, and follow-up systems, ensuring nothing falls through the cracks.

The role is highly autonomous, requiring someone who can operate without rigid processes and instead build systems from scratch. You will act as a proactive co-pilot—anticipating needs, managing priorities, and driving organization across multiple initiatives.

This position is ideal for someone who thrives in ambiguity, enjoys problem-solving, and is energized by working closely with a founder in a mission-driven environment.

You will directly improve the founder's efficiency by reducing time spent on email and scheduling to under 30 minutes per week.

You will build and maintain systems that ensure all communications, meetings, and commitments are handled seamlessly.

You will enhance operational clarity, ensuring priorities are aligned and executed effectively.

You will contribute to stronger relationships with partners and collaborators through consistent follow-through and organization.

You will proactively identify and implement improvements that increase overall productivity and reduce cognitive load.

Inbox Management & Communications – 30%

• Triage high-volume inboxes and prioritize critical communications
• Draft and send responses in the founder's voice and tone
• Maintain ongoing communication threads and ensure timely follow-ups
• Filter and escalate only high-priority emails requiring attention

Strategic Scheduling & Calendar Management – 25%

• Manage calendar with strategic prioritization and intelligent scheduling
• Coordinate meetings across time zones and optimize scheduling efficiency
• Group meetings by geography and context where applicable
• Maintain a consistent daily check-in cadence with the founder

Travel Coordination – 15%

• Plan and book end-to-end travel logistics including flights, accommodations, and itineraries
• Optimize travel routes and schedules for efficiency
• Anticipate travel needs and proactively manage arrangements

Follow-Ups, Meeting Ops & CRM Hygiene – 20%

• Prepare meeting agendas in advance
• Document meeting notes and track action items
• Execute follow-ups, introductions, and resource sharing
• Maintain organized records of interactions and commitments

Accountability & Operations Support – 10%

• Track priorities and flag misalignment in time allocation
• Provide light operational support for external collaborators
• Identify inefficiencies and propose system improvements
• Assist with event coordination as needed