Sales Coordinator

Sales Coordinator

Peachtree Group is a privately held, fully integrated real estate investment management, lending, and servicing platform. The company owns, operates, manages, and develops hotels and invests in hotel- and other commercial real estate-related assets throughout the United States. Through its affiliate, Peachtree Group Hospitality Management, Peachtree manages the performance of 100+ hotels across 27 brands with 14,000+ rooms in 26 states.

Position Overview

As a Sales Coordinator, you play a key role in supporting the hotel's sales and event operations. This position assists Sales Managers with client communication, proposal preparation, and internal coordination to ensure smooth execution of events and group bookings. The coordinator also manages administrative tasks, maintains sales systems, and helps drive guest satisfaction through cross-departmental collaboration.

Key Responsibilities

• Assist Sales Managers with client correspondence, proposals, contracts, BEOs, and thank-you letters.
• Maintain organized filing systems and up-to-date client databases; generate reports as needed.
• Manage the Sales & Catering software system (e.g., Delphi); proficiency in FOSSE preferred.
• Answer phones, respond to inquiries, and ensure accurate messages and follow-up.
• Coordinate group details and event logistics across departments to ensure seamless service.
• Prepare and distribute weekly group resumes, BEOs, and updates; relay last-minute changes.
• Call for group guarantees 72 hours prior to events.
• Monitor and order office supplies as needed.
• Support the Director of Sales with market research, competitor rate analysis, and strategy development.
• Assist in planning and execution of group bookings and hotel events.
• Manage contract airline business: block rooms, update manifests, and coordinate with Operations.
• Ensure compliance with Peachtree Hospitality Management standards for appearance, attendance, and safety.
• Attend all required meetings and training sessions.
• Perform additional duties as requested by management.

Contract Responsibilities

• Work with the operations team to manage the hotel's contract airline accounts.
• Ensure Contract business is blocked in the hotel system through Kdate.
• Update group block monthly based on Manifest.
• Make "space holder" reservations in fosse for system to block rooms.
• Compare manifest to rooms blocked and release any unsold rooms.
• Assist Operations as needed, as it pertains to Airlines.

Qualifications & Skills

• Must convey information and ideas clearly, both orally and in writing.
• Must work well in stressful, high-pressure situations.
• Must be able to work with and understand financial information and data.
• Fosse and Delphi experience preferred

Pay and Benefits

Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include a transit stipend and access to our Employee Assistance Program and Fund.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.