HR Operations - Payroll

HR Operations- Payroll

Role: HR Operations Manager- Payroll

Location: Noida

Experience: 5+ Years

Role Overview: We are seeking a detail-oriented and experienced Payroll & Compliance Manager to oversee payroll processing, statutory compliance, vendor management, and HR MIS reporting. The ideal candidate will ensure timely and accurate salary disbursements, manage audits and statutory filings, and maintain strong relationships with vendors and consultants.

Key Responsibilities:

• Payroll & Exit Management
• Compile and verify monthly payroll inputs from vendor and stakeholders.
• Finalize payroll and reimbursement outputs with vendors, including bank advice preparation.
• Ensure 100% accuracy and timely disbursement of salaries, reimbursements, advances, and F&F settlements.
• Manage intern payroll inputs and monthly payouts.
• Oversee employee exit processes, including clearances and F&F communication.
• Reconcile payroll records with Finance to ensure statutory and accounting accuracy.
• Collect and validate tax proofs from employees.
• Resolve all payroll-related queries within defined timelines.
• Compliances & Audits
• Prepare and share compliance data for statutory payments and challan generation.
• Validate challan data and ensure timely statutory payments.
• Ensure accurate tax deductions from salaries, F&F, and ESOPs.
• Coordinate with Finance for correct tax entries and data.
• Ensure timely issuance of Form 16 and tax returns.
• Support statutory and labour compliance requirements and respond to notices.
• Prepare audit data and liaise with auditors for process reviews and query resolution.
• Vendor & Consultant Payments and Agreements
• Process HR vendor and consultant invoices promptly, including validation and approvals.
• Ensure timely renewal of agreements in coordination with relevant teams.
• Address payment-related queries from vendors and stakeholders.
• Support new vendor empanelment and agreement finalization.
• Manage relationships with vendors and consultants.
• Coordinate car lease processes, including documentation and asset closure for exited employees.
• MIS Reports & Data Management
• Prepare headcount and cost reports for internal and holding company management.
• Maintain accurate data in SAP and other Payroll systems.
• Validate and reconcile data entries made by other team members.
• Leave Management
• Prepare PL balance data and ensure encashment during F&F.
• Correct leave balances at the backend based on verified queries.
• Medical Insurance
• Maintain employee-wise medical insurance cost data.
• Ensure accurate payroll deductions for top-up and parental plans.

Skills & Qualification

• Strong knowledge of payroll systems, statutory compliance, and HR operations.
• Proficiency in SAP and Excel.
• Excellent communication and stakeholder management skills.
• Ability to manage audits and resolve queries efficiently.
• Experience in vendor management and agreement handling.