Executive Assistant And Operations

Padlet is building software for a good education. A good education is one that inspires curiosity, creativity, and community. Our software enables that through visual content creation and collaboration in millions of classrooms worldwide.

We are looking for an Executive Assistant to the CEO. This is a in-person position (5 days a week) in our office in San Francisco.

Responsibilities

• Provide day-to-day support to the CEO.

• Manage the CEO's calendar, strategically coordinating schedules and prioritizing commitments.

• Assist with inbox management, triaging communications and drafting responses.

• Proactively track and follow up on the CEO's tasks and commitments to ensure completion.

• Oversee office operations, including vendor relationships, workspace optimization, documents and filing, basic financial operations and billing, and cross-team communication.

• Plan team off-sites and activities.

• Provide light personal support, such as booking appointments, coordinating personal travel, handling paperwork, and managing occasional personal errands such as car maintenance, dropping off packages.

Qualifications

• 3+ years of experience being an EA, ideally to a C-level role

• An attitude of no-work is too small, too hard, or outside my scope

• Attention to detail, highly organized systems-oriented thinker, likes to problem solve and think ahead and around corners; thinks: "how do we make this better?"

• A sense of humor

• Confidence to manage up and drive priorities forward independently.

• Capable of managing multiple priorities and deadlines simultaneously.

• Excellent written and verbal communication skills, including the ability to draft polished, professional emails and documents.

About Padlet

• Vision: Every child in the world will grow up with Mickey Mouse and Padlet.

• Product: We are making the default way of collecting and sharing thoughts on the Internet. People love the product.

• Impact: We have 40 million users, making Padlet one of the most used apps on the planet.

• Money: We are venture backed AND fiscally responsible. We are built to last one hundred years.

• Badassery: We are only 60 odd people. That's over half a million active users per person.

Joys of operations at Padlet

• Creative freedom on how things get done

• Learn new skills

• A lot of last minute firefighting

Sorrows of operations at Padlet

• A lot of last minute firefighting

• CEO avoids admin work so can be hard to collaborate with on admin tasks that require his input

• Many emergent admin tasks that don't have a department end up falling into this role.

Some people you‘d be working with

• Aly Dalgetty: Loves animals so much that if stranded on a remote island with other people, would probably kill another human before touching the fauna for food. Helps our members while petting her dog, Rocky.

• Julia Carnes: Everybody agrees Julia is the friendliest person they've ever met. Until game night. Then God help them. Even State Farm denies coverage for any damage sustained during Catan with Julia Carnes. Our resident wordsmith, videosmith, and sometimes blacksmith.

The office

• Our office is in the middle of Presidio, a beautiful national park. We’re a 5 minute walk from the beach. The WiFi works outdoors. You can work sitting in a lawn overlooking the Golden Gate Bridge.

• The office itself is designed to be a space for all your interests and hobbies. We have a meditation room, game room, library, art studio, kids room, and full makerspace with 3d printers, presses, laser cutters, sewing machines, and more.

Benefits

• Top tier medical, dental, and vision insurance for you and your family, including One Medical memberships.

• 401(k) with matching.

• Commuter benefits.

• FSA.

• Stock options.

• Catered lunches and dinners. Military grade snacking.

• 20 vacation days. Plus sickness and bereavement days for when life happens.

• Parental leave

• All the gadgetry you need, including a new phone every year.

Special time to join

Because we're small, we move fast. And because we have tremendous traction, your work will impact millions. This combination of speed and impact is rare and quite satisfying.