Hr/business Office Manager

Business Office Manager

The Business Office Manager supports the Kalispell Assisted Living and Memory Care community operations by maintaining business office systems and assisting the Executive Director.

At Kalispell Assisted Living and Memory Care, we pride ourselves on creating a warm, supportive environment where our residents truly feel at home. Our team is driven by compassion, integrity, and a shared commitment to excellence in senior care. As a key member of our leadership team, you won't just be managing files and finances - you'll be a vital resource to our families and a supportive pillar for our staff, helping us maintain the high standards our community deserves.

A successful candidate can expect a wage commensurate with experience of $24.00-27.00/hour and full-time benefits with PACS.

Essential Duties

• Ensure all personnel files and resident financial records are audit-ready and compliant with state regulations at all times.

• Acts as the primary point of contact for office-related administrative needs across all departments.

• Obtain deposits for new move ins.

• Assist with managing resident trust, including printing, and distributing monthly statements.

• Maintain census and report status changes.

• May attend stand-up meetings at the request of the Executive Director.

• Participate in billing and payment processes including preparing bank deposits, and handling and reconciling petty cash.

• Generates monthly billing statements, including AR/AP reports and duties.

• Undertake collection activity for bad debts.

• Responsible for assisting in the recruiting, hiring, and onboarding processes.

• Handles payroll functions for the community.

• Responsible for tracking employee credentials, annual education, and other learning tasks through the learning system.

Supervisory Requirements

Assist with the overall supervision and management of the business office staff.

Qualification

Education and/or Experience

High school diploma or equivalent.

Strong understanding of senior living billing and payment as well as proficient in Microsoft products computer skills.

Experience with Senior Living billing software (e.g. Point-Click-Care) is preferred.

Preferable one-year experience in a long term care facility.

Language Skills

Ability to read technical procedures.

Ability to read and comprehend policy and procedure manuals.

Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Knowledge and experience with PCC (Point-Click-Care) preferred.

Physical Demands

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently. Sitting occasionally. Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently. Tasting and /or smelling frequently. Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.