Sr. Assoc, Administrative Services

Operational And Administrative Assistant

Organon is seeking an experienced Operational And Administrative Assistant to join the Organon team in Romanian Organon Office.

The Operational And Administrative Assistant is responsible for ensuring, executing office processes and coordinating processes for sales and marketing activities, day-to-day administrative stuff, external/internal communication, organizing internal meetings and general bookkeeping assistance for Organon affiliate.

Primary responsibilities for this position include, but are not limited to, the following:

• Ensure whole administrative support to the Country Lead, Marketing Managers, Representatives, Commercial, Market Access, Compliance Teams to support processes driven by local Organon affiliate.
• Prepare and archive business related documents (e.g. purchase orders, contracts with HCPs, contracts with vendors, briefing papers, reports) for processing of approval, monitor and approval of local activities.
• Make orders and allocation to correct account number, ensure smooth purchase to pay process and archive all necessary documentation to orders, submitting new vendors in COMET/SAP.
• Plan and coordinate internal and external events schedule upon request.
• Support required reports to local authorities (e.g. OGYEI) and responsibility for other official reports upon Policies and Procedures.
• Acquire working knowledge of department technology tools (e.g. VEEVA, COMET/SAP, Concur, Coupa, Appian, TeamSite) and knowledge of Standard Operating Procedures (SOP).
• Communicate and cooperate with cluster/international colleagues.
• Assist with any additional duties, responsibilities or special projects as requested by the Line Manager / other managers or Managing Director.

Qualifications, Skills & Experience Required:

• Excellent communication skills.
• Exceptional organizational & administrative skills.
• Solid knowledge Word, Excel, PowerPoint.
• Project Management experience.
• Ability to deal with wide variety of sensitive and confidential matters.
• Demonstrate high responsibility, professionalism, meticulousness and attention to details in all matters including multitasking.
• Have a compliance mind-set with strong focus on adherence to industry guidelines, Company policies and financial transparency.
• Ability to organize and prioritize tasks and to manage high workload to work well under pressure.
• Pro-active/flexible/discrete mindset.
• Effective interpersonal skills.
• Problem solving and decision making.
• Team player with ability to work in a diverse multinational environment.
• Focused on customer needs.
• Min. high school degree.
• Fluent English, Romanian written and oral.
• Min 3 years working experience.

Search Firm Representatives Please Read Carefully Organon LLC does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range (Global) Annualized Salary Range (Canada) Please Note: Pay ranges are specific to local market and therefore vary from country to country. Employee Status: Regular Relocation: No relocation VISA Sponsorship: Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites Flexible Work Arrangements: Shift: Valid Driving License: Hazardous Material(s): Number of Openings: 1