Building Services Coordinator

Building Services Coordinator

The Department of Chemistry is seeking a Building Services Coordinator. This is a full-time (1.00FTE), 12-month, professional faculty position. This position acts as the building manager for Gilbert Hall, and the 1st and 2nd floors of the Linus Pauling Science Center; manages technical shops and Chemistry Store employees; and provides purchasing services to research and instructional faculty.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Key Responsibilities - 45% Building Maintenance and Project Coordination: Working in the role of Building Manager, conducts weekly walk-throughs of Gilbert Hall and Linus Pauling Science Center (1st and 2nd floors). Checks for needed repairs, cleaning, and tracks progress of previously identified repairs and small maintenance projects. Knows and follows custodial schedules to aid in tracking custodial services to buildings. Recognizes problems that need to be corrected, and exercises authority to contact the Custodial Services and/or Facilities Services to arrange for service and/or repairs, including exterior building appearance (e.g., cobwebs removed from windows, weeds removed from sidewalk cracks and steps) and landscape maintenance. Provides appropriate index number(s) to Facilities Services, per space "owner" instructions, when a work order request is made. Communicates campus and building alerts to building occupants by forwarding emails from Facilities Services and Custodial Services. Acts as a liaison between building occupants, Facilities Services, and Custodial Services. Oversee building safety and facilitate fire inspections, accompany the fire inspector during annual walk-through, receives the fire inspection report, and ensures corrective action is taken (if needed) and keeps hallways clear in compliance with fire codes. Arranges for the proper disposal of surplus items. Ensures that physical inventory items are tagged at the time of purchase and the location of the item are recorded with the University Auditor's office. Obtains bids for work to be performed or equipment to be purchased, works with Purchasing and Construction Contracting (PaCC) as needed. Monitors and coordinates remodeling and rejuvenation projects with Facilities Services and outside contractors; works directly with space "owners" on remodeling, upgrades, and minor equipment purchases and monitors project progress to ensure timely completion. Attends meetings with contractors and facilities/landscaping space "owners," and resolves issues between Facilities Services and space "owners."

20% Management of Technical Shop and Chemistry Store Employees: Provides leadership, supervision, and direction for assigned staff and student employees; plans, assigns and reviews work, establishes goals for each position, and assesses performance through completion of written evaluations. Acts on disciplinary issues in coordination with direct supervisor.

30% Purchasing: Assists instructional and tenure stream faculty as needed in researching products to purchase. Places orders and tracks order status. Relays order status to the end user and addresses delays and back orders in a timely manner. Coordinates with UIT in the development and implementation of online purchasing system.

5% Other duties as assigned

What You Will Need - 2 years of supervisory experience. Experience effectively using Microsoft Excel, Word and Outlook. Experience coordinating and tracking multiple projects with strict deadlines from initiation to completion. Experience conducting regular building inspections and coordinating necessary repairs/updates. Excellent organizational skills. Experience researching and purchasing products. Excellent oral and written communication skills. Experience clearly communicating policies and procedures to a diverse group of individuals via email, phone, in person. Knowledge of fire, and health and safety inspections and protocols.

What We Would Like You to Have - Experience sourcing and purchasing chemicals. Knowledge of, and experience storing and handling chemicals. Willingness to commit to upholding the values of inclusive excellence and ability to embrace all people, ideas and perspectives as it aligns with COS values. General maintenance and repair skills. Ability to troubleshoot and fix common building issues. Basic knowledge of tools, equipment, and minor repairs. Reliable, self-motivated, and detail-oriented.

Working Conditions / Work Schedule - This position is required to work with chemicals in a non-lab setting; lift equipment, hazardous materials or equipment, power tools, work on elevated surfaces, and may be exposed to asbestos. The incumbent will typically work in an office, but will often be required to push, pull, lift and carry objects. Some driving may be required during the workday.

Pay Method - Salary

Pay Period - 1st through the last day of the month

Pay Date - Last working day of the month

Recommended Full-Time Salary Range - $63,600 - $70,320