Public Works HR Program Assistant

Public Works Hr Program Assistant

Public Works Administration is looking for a fun, energetic, highly organized individual to provide advanced human resource support in the areas of office administrative support and recruiting. This position will be responsible for assisting with the creation of job postings, advertisements, screening applications, and coordination of interview panels, as examples. Application Deadline: Friday, November 21, 2025, at 5 p.m. P.S.T. Accepting Online Applications Only.

Classification: Program Assistant - Temporary Department/Division: Public Works / Administration Division Salary: $15.38 - $27.69 Location: 99 W 10th Ave, #370, Eugene OR Hours: 20 hours per week

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Examples Of Duties Performed

Duties may include but are not limited to the following:

• Provides complex confidential support including recruitment, hiring, and general administrative office support for the Public Works Human Resources division.
• Acts as initial department contact for human resource-related recruitment and hiring inquiries from managers, supervisors, employees, and applicants.
• Provides general administrative office support to the Public Works Human Resource team.
• Independently composes and prepares correspondence including confidential information in memos, letters, exercises, interview questions, and supplemental questionnaires.
• Assists with recruitment planning and outreach strategies, developing postings, advising and coaching on selection criteria, providing direction with protocol and procedure, screens applications for minimum qualifications, supporting supervisors with coordination of interview panels and testing procedures, participates on panels, provides policies and procedures around selection processes and decisions, and briefs and debriefs interview panels.
• Provides administrative support to the Public Works Human Resource Team. Performs other duties as assigned.

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Experience: Requires specialized paraprofessional experience with some college course work (or equivalent experience). The Ideal Candidate will possess the following knowledge, skills, and abilities:

• Knowledge: Policies and procedures related to human resource management. Pertinent Federal, State, and local laws, ordinances and rules, as they relate to human resource management and public employment. Administrative office practices, procedures and equipment. Research methods, techniques, and procedures. Business English, composition, letter formatting and report preparation.
• Skill in: Communication, both verbal and written, to work with City staff, the public, and agencies using courtesy, tact and good judgment to provide clear information on departmental policies, procedures and practices. Effective methods in preparing and presenting facts and information.
• Ability to: Perform a variety of administrative support duties with minimal supervision and exercise independent professional judgment and a high level of discretion. Work efficiently, accurately, and thoroughly with close attention to detail and ability to prioritize assignments. Solicit, organize, analyze, and present materials for internal and external uses. Handle multiple priorities, follow written and oral instructions and organize work to meet deadlines. Work with conflicting deadlines with the ability to quickly reprioritize work demands as necessary. Perform complex research, organize data, audit information, and prepare reports on a variety of issues, analyze problems, identify alternative solutions, project consequences of proposed actions and recommend solutions in support of goals. Interpret and apply program/department information and guidelines in making work decisions, or in providing information to others.

Supplemental Information

What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.

PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion: City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. Salary and Benefits Temporary employees/volunteers serve at will. Temporary employees/volunteers do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.